Administrative Officer - College of Interdisciplinary Studies- Dubai

The opportunity
The incumbent provides administrative and logistical support for the Dean.
Actively supports in coordinating a variety of administrative and operational
activities.Works under minimal supervision with extensive latitude for the use
of initiative and independent judgment and performs the following duties. As
the first point of contact for the Dean, the key focus of the role will be to
maximise the effectiveness across all interations, internally and
externally.vel
Successful delivery in this role will be achieved by a structured and
strategic approach, effective prioritization. The ability to build open and
effective relationships, all combined with first-rate communication skills

The Responsibilities
Provides administrative support for the Dean including the arrangement of day
to day schedule, travel arrangements, mail handling, supplies control and
necessary communications internally and externally
Organize, manage, and arrange diary appointments in coordination with the
Dean. This includes meetings with students, visitors, University Staff,
Faculty and external stakeholders.
Where appropriate, and with delegated authority, act on behalf of the Dean and
proactively and independently manage complex projects, involving multiple
stakeholders with conflicting priorities, using judgment and discretion.
Prepares correspondence, presesntations, reports, agendas and memos for the
Dean to include, includes handling of confidential information.
Supports the Dean with budget planning and management, submissions and
prepares the Dean's expense reports.
Assist in the preparation of College Strategic Plans, including faculty and
resource plans.
With the support of the College Adminstrative Assistant, handle the logistical
arrangments for faculty recruitment, including the arrangement of interview
schedules and venues, and assist in the induction of new full-time and
External faculty.
Supports with the development and preparation of College of Education
publications such as reports, brochures and invitations.
Supports the College Administrative Officer with monitoring internal control
processes and financial analysis, account management/reconciliation.
Provides administrative support for the Dean including the arrangement of day
to day schedule, travel arrangements, mail handling, supplies control and
necessary communications internally and externally.
Organizes and schedules meetings, events and appointments, notifying attendees
of location and time. Coordinates room bookings, equipment and catering for
supervisor.
Coordinates work with other Colleges, school districts and other
organizations.
Effectively communicates with executives and management within the University,
State agencies and various school districts.
Provides exam support, including assisting with scheduling and liaising with
support departments, and preparing, distributing and collecting exam packs.
Provides administrative leadership for local and international accreditation
projects, including the formatting and storage of documentation, the
preparation of materials for review, and arranging site visits.
Performs special projects and assignments as requested by the Dean.

The Requirements
Must possess a Bachelor's degree from an accredited Institution with a minimum
of ‎2 years of experience in Administrative work or an equivalent combination
of experience and education.
Preffered Rquirements
Must have strong written and oral communication skills in English, and
preferable in Arabic
Highly computer literate including Microsoft Office Suite. Familiarity with
graphic design software would be advantageous.
Prepares payment requisitions and reimbursements for professional development,
Internships and External reviewers
Ability to learn and manage ZU web management software.
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)

The Benefits
The University's benefits package is highly attractive, with competitive
salaries free of tax in the U.A.E., cash housing, a furniture allowance,
annual vacation airline tickets for the employee and immediate family,
educational subsidies for children and healthcare is provided to the employee
and sponsored family members.

To Apply
In addition to completing the online application form, attach a cover letter,
a current CV, and the names and contact details of three professional
references.
While we appreciate all applications, you will be contacted only if you are
selected for an interview.