Administrative Assistant - College of Interdisciplinary Studies - Abu Dhabi & Dubai

The Opportunity
Provides general administrative support for the College of Interdisciplinary
Studies.

The Responsibilities
* Point of contact in college for faculty, staff and students of ZU and a variety of other internal and external clients. Receives incoming visitors and phone calls and responds to requests. Explains programmes and services, advises and assists faculty and staff in relation to college policies and procedures.
* Prepares correspondence, presentations, reports, agendas, background materials and minutes. Maintains files and manages information. Assists in the preparation of teaching and promotional materials as indicated by the supervisor.
* Provides technical and design support in relation to campus and off campus initiatives.
* Provides administrative support to the college outreach programme.
* Liaises directly with various offices, companies and ministries on behalf of the supervisor.
* Performs administrative duties for the supervisor or faculty designated by the supervisor. Maintains student and faculty records, inventories of supplies and equipment and organizes maintenance of equipment. Performs photocopying, printing and faxing. Monitors office budget and spending records as requested.
* Regularly and independently communicates with vendors and processes purchases in accordance with University purchasing procedures. Maintains and monitors the office's budget.
* Assists with respect to maintaining physical facilities and equipment of college.
* Assists Assistant Dean for Student Affairs with daily tasks related to students' affairs.
* Organizes and schedules meetings and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering.
* Arranges for travel and consultancies.
* Manages supervisors daily schedule. Attends meetings to take minutes.
* Advises supervisor and faculty on national culture and traditions. Translates documents from English into Arabic.
* Effectively resolves day to day matters independently.
* Contributes to special projects when required.
The Requirements
Must posses a Diploma from an accredited institution of higher education with
a minimum of ‎0 -‎1 years of experience or an equivalent combination of
education, skills and experience.
Ability to communicate in English and Arabic; knowledge of national culture
and traditions is highly desired.
Ability to type ‎40 words per minute or better, with an emphasis on accuracy.
Experience with Microsoft Office and other software.

The Benefits
The University's benefits package is highly attractive, with competitive
salaries free of tax in the U.A.E., Cash housing, a furniture allowance,
annual vacation airline tickets for the employee and immediate family,
educational subsidies for children and healthcare is provided to the employee
and sponsored family members.

To Apply
In addition to completing the online application form, attach a cover letter,
a current CV, and the names and contact details of three professional
references.
While we appreciate all applications, you will be contacted only if you are
selected for an interview.