Legal PA/Paralegal

Job Overview
This is a hybrid role leaning heavily towards paralegal competencies but with
a solid demand on PA skills. The position is based in Dubai but as a direct
report to the Regional General Counsel, there should be some basic working
knowledge of the wider GCC region.
Ideal candidate would be one that can demonstrate working across a sliding
scale of complexity, from office management to skilled diary management, to
standard paralegal responsibilities, and within specified deadlines.
Responsibilities and Duties
* First point of contact for the Legal Department:
* Primary liaison between the Legal Department and company employees, business partners, attorneys, and all other external and internal parties of all levels.
* Ability to breakdown and understand queries and route accordingly.
* PA to Regional General Counsel :
* Diary/calendar management
* Arrange travel bookings
* Organize day-to-day tasks
* Manage correspondence
* Provide support for assigned projects
* Manage multiple administrative processes within the team and the day-to-day running of the office.
* Supervise and instruct the team assistant.
* Manage integration of new office technologies and systems as appropriate.
* Responsible for on-boarding of new joiners/interns/delegates.
* Prepare quarterly audit reports, presentations, reports, statistical charts and briefings.
* Prepare annual planning budget and monthly budget analysis repor
* Paralegal:
* Draft standard company resolutions
* Issue Powers of Attorney including the management and administration of the "Project Power of Attorney eTool"
* Arrange and (where necessary) attend notary appointments.
* Maintain company registers
* Prepare UBO, KYC and AML documentation.
* Perform legal research and compile summary data from requested references (laws, legal encyclopedias, journals, etc.)
* Account administrator for online research platforms
* Responsible for external counsel retention and mandating
* Document Controller :
* Arrange attestation and legalization of documents as necessary
* Monitor information flow throughout the department from multiple channels
* Organize and maintain paper and electronic files.
* Responsible for the Legal Department document safe.
* Responsible for document requests from inside and outside the company
Required Skills & Qualifications
* Fluent written and oral communication skills in English.
* Significant experience in administrative role reporting directly to upper management ideally within a corporate setting
* Solid drafting skills
* Strong time-management skills and ability to organize and co-ordinate multiple concurrent projects and work well under pressure to tight deadlines
* Proficiency with office productivity tools and an aptitude for learning new software and systems
* Flexible team player, willing to adapt to changes and unafraid of challenges
* Ability to maintain confidentiality of information
* Regional experience
Preferred Skills & Experience
* Arabic and/or German language skills.
* Experience in overseeing budgets and expenses
* Experience in developing internal processes and filing systems
* Legal research skills and the desire to develop understanding of regional law

Organization: Country Functions & Departments
Company: Siemens Industrial LLC
Experience Level: not defined
Full / Part time: Full-time