Executive Assistant II

Who we are
We are a leading partner for luxury across the Middle East. With more than ‎600
stores, ‎300 brands and over ‎65 years of experience in the region, we have
become a major player in the beauty, fashion and gift sectors, by offering
service excellence to our partners and delighting all our customers. We are
moving fast from a traditional distributor and retailer for luxury in the
Middle East, to a hybrid retailer bringing luxury experiences to the
fingertips of customers everywhere. To fuel the next stage of our growth we
are looking to build a world class team. From physical retail through to
supply chain and customer loyalty, we aim to use technology and data to
continuously improve every aspect of our operations. We are looking for top
talent to join us on this journey of exploring new horizons together.
What you will be doing
As an Administration Executive you can expect to be responsible for supporting
operations, planning, organising and implementing the day to day
administrative tasks such as communication systems, stationary and office
supplies, collaterals and special projects, as well as up-skilling in the
everyday!
* Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions
* Assist in confidential correspondence, reports, and other complex documents
* Assist the Administration Manager in various projects
* Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
* Format and despatch companywide communication
* Follow up on all matters pertaining to customer/supplier contracts
* Coordinate transportation facilities for staff
* Follow up on all work-related subscriptions (magazines, newspapers…)
* Organize all elements pertaining to staff sale including sale lists, layout, badge distribution, refreshments, security, deliveries and general supervision
* Administer replenishment of staff uniforms
* Administer of laundry Services and allocation of costs
* Audit processes implementation by front desk attendants, service assistants and drivers
* Ensure the periodic replenishment of all stationary and groceries
* Ensure proper tracking of requisitions, contracts, and orders
* Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement

What you'll need to succeed
* Bachelor Degree
* Work experience as an Executive Assistant, Personal Assistant or similar role
* Excellent MS Office knowledge
* Outstanding organizational and time management skills
* Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
* Excellent in English and Arabic verbal and written communications skills

What we can offer you
With us, you will turn your aspirations into reality. We will help shape your
journey through enriching experiences, learning and development opportunities
and exposure to different assignments within your role or through internal
mobility. Our Group offers diverse career paths for those who are
extraordinary, every day.
We recognise the value that you bring, and we strive to provide a competitive
benefits package which includes health care, child education contribution,
remote and flexible working policies as well as exclusive employee discounts.
To view all our perks and benefits, click here.
We Invite All Applicants to Apply
It Takes Diversity Of Thought, Culture, Background, Differing Abilities and
Perspectives to truly Inspire, Exhilarate and Delight our customers. At
Chalhoub Group, we are committed to inclusion and diversity.
We welcome all applicants to apply and be part of our exciting future. We
ensure equal opportunity for all our applicants without regard to gender, age,
race, religion, national origin or disability status.