Senior Contract Administrator

Minimum Clearance Required to Start:
Not Applicable/None
Job Description:
Ready to put your contract skills to work with departments and teams that
change the fabric of our community? Do you have an eye for details? Put your
contract management expertise to work on complex projects. Parsons is now
hiring Senior Contract Administrator for our rapidly expanding team.
A brief summary of the responsibilities of the position:
Responsible for providing Operations & Maintenance Department with the
required contract activities and assigned pre-award contract administration
functions. Provide technical guidance to the Operations & Maintenance
Department, including design type contracts, contract preparation, evaluation,
negotiation and award of public works, operations & maintenance, consulting
studies. Responsible for protecting the Royal Commission and Company interests
in all contractual matters.
List the major job functions of the position.
* Administration of on-going Contracts, including monitoring Contractor and Client compliance with the Contract documents.
* Preparation and Review of Work Orders including verification of inclusions, terms, cost limits, and contractual and procedural compliance.
* Preparation and coordination of formal communication with 3rd parties, including Design Consultants, Contractors, Sub-Contractors and Governmental agencies.
* Liaise with all stakeholders within the Client's organization to ensure receipt of process relevant input and 'buy-in' as applicable.
* Review and respond to Contractor and Sub-Contractor claims in accordance with the provisions of the Conditions of Contract and ensure the Client's interests are protected.
* Preparation of Contract Change and Variation Orders.
* Preparation of bespoke Sub-Contract and Supplier agreements for minor on-site requirements on a needs basis.
* Facilitate contract close-out procedures to ensure that all terms and conditions of contracts have been complied with prior to final payment to contractors and sub-contractors.
* Ensure all time-barred registrations and documentation, such as warranties, bonds, insurances, guarantees, are in place and maintained and updated in accordance with the Contract and are in compliance with the Contract requirements.
* Periodic Performance Evaluations for Contractors and Sub-Contractors in coordination with relevant stakeholders.
* Review Contractor Invoices and submit it to the Project Manager for approval.
* Tracking of Invoices status through Client internal processes and Ministry of Finance Payments Platform.
* Cash-Flow Monitoring and Forecasting (Requested vs Awarded vs Consumed budget), and preparation of Budgetary Requisitions.
* Preparation of technical Request for Proposal (RFP) Packages in compliance with the KSA New Unified Procurement Laws and ETIMAD portal requirements, including coordination with Local Content and Government Procurement Authority (LCGPA).
* Ensure congruence of Scope, Deliverables, and Payment Terms of work packages prior to issuance to bidders.
* Soliciting proposals for work packages from multiple bidders, including preparing responses to bidder queries in coordination with relevant stakeholders.
* Review of received proposals, and preparation of comparative assessment for Client review and approval.
* Preparation and / or review of bespoke agreements where required to facilitate works package award.
* Monitoring of Plan and Actual Progress based on Contract, Works Order, or Project, as per agreed schedule with Contractor.
‎4. Experience and Qualifications: List the background experience required for
the position, number of years' experience, in what fields. Describe the
desirable academic background.
* Bachelor's Degree in Engineering, Quantity Surveying, Construction Management or related field from recognized University.
* Applicant should have a minimum of (‎10) years of experience in Engineering and Infrastructure contracts, including pre-award contract administration, and procurement with emphasis on administration activities which include design, consulting studies, infrastructure projects, public works, and large value infrastructure type construction contracts.
* Experience must also include data analysis, change control, and project reporting works.
* Must have excellent writing skills Attention to detail and accuracy in work.
* Must also be computer literate and skilled in the use of MS Office, (MS Word, MS Excel, MS PowerPoint) for word processing and presentation of spreadsheets, and use of other analytical software tools.