Secretary

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are
uniquely resourced with end-to-end services to take clients from inspiration -
through conceptualization - to realization of planning, design or project
delivery in the built and natural environments. For over ‎57 years we've led
with vision, contributing to many of the world's most ambitious projects,
iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the
Top ‎225 International Design Firms; in the Top ‎20 International PM/CM Firms;
and by World Architecture as 50th largest global architecture firm and #‎1 Firm
in the Middle East Region in their ‎2021 WAS ‎100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Secretary to join our award-winning
team based in Madinah, Saudi Arabia
Responsibilities:
We envisage success in this role to include;
* Managing and coordinating office management activities, including executives schedules/calendars/meetings/flight bookings/etc.
* Creating, maintaining, and/or updating various databases. Extrapolating, analyzing, and presenting data for management information reporting purposes.
* Serving as a liaison between executives, internal management, employees, clients, and visitors as required.
* Preparing letters, reports, memos, presentations and organizational charts using appropriate MS applications
* Receiving, sorting and distributing incoming correspondence, including faxes and emails.
* Reviewing incoming correspondence or email, leads initiative to determine appropriate action required. Leading and monitoring issues for appropriate follow up.
* Taking independent action on handling requests; determining the appropriate course of action, intervening where necessary, and acting as a liaison between departments.
* Creating, transcribing and distributing meeting agendas and minutes.
* Submitting, filing and retrieving project documents, records and reports in a timely manner.
* Coordinating data from a variety of sources for inclusion in technical reports and presentations; performs independent research and preparing information for special projects as assigned.
* Answering phone calls and direct calls to appropriate parties or take messages.
* Relieving other secretaries and receptionists on leave.
Qualifications:
To be successful in this dynamic opportunity, we envision that your career
journey to date will include ‎8 years' work experience (‎5 of these will have
been spent in the GCC), partnered with a bachelor's degree. Arabic language
skills are required as the selected candidate may need to take minutes in
meetings.

As the project is focused on Project Management of a major Hospitality program
involving high rise towers, the ideal candidate will have worked on such
projects throughout their career.

KEO 's performance is founded upon integrity, results, innovation, safety and
our people. We embrace diversity and recognise its' contribution to client
success wherever we work.
We are excited to hear how you can partner with our award-winning team and
treat all expressions of interest confidentially.