JOB SUMMARY:
The Sr. HR Officer will work closely with the recruitment team and business
stakeholders to ensure that the vacancies are filled in a timely and efficient
manner. The job holder will be required to source, interview and hire
candidates in Retail & Distribution divisions.
JOB RESPONSIBILITIES:
Recruitment:
Manage recruitment of vacancies on Talent Hub and external job boards such as
Bayt, LinkedIn, Social Media, Community Website or groups and etc.
Time bound sourcing, screening and selection of candidates for authorised
recruitment requirements;
Maintain relationships with the Hiring Managers and act as a consultant to
their recruiting needs
Initiate and maintain relationships with External Recruitment Agency for Mass
Recruitment
Manage interview schedules for both local and overseas candidates. This will
include preparation and co-ordination of interview schedules and coordination
of events on the day
Assist in arranging and coordinating specific Recruitment Trips to overseas
locations and Recruitment open day events
Maintain an updated recruitment tracker for each division and send weekly
report with the recruitment progress
On-boarding & Administration:
Local Recruitment Admin procedure & On-boarding Task:
Coordinate with the selected candidate about the required documents such as
civil ID copy, passport w/ residency copy and work permit copy
Cross check w/ ES the visa transferability of selected candidate
Create offer approval on Talent Hub & prepare employment contracts;
Hand over the employment docs to the recruitment assistant for residency
transfer papers request
Liaise with the recruitment assistant / ES on the transfer papers;
Coordinate with the offered candidates to collect their transfer papers &
follow up with them till they return it back signed
Hand over the full documents pack to the recruitment assistant for ES /
payroll submission
Overseas Recruitment Admin procedure & On-boarding Task:
Create offer approval on Talent Hub & prepare employment contracts;
Coordinate with the selected candidate about the required documents such as
passport copy, educational degree copy if required, pre-medical, etc
Liaise with the recruitment assistant to request their work visa (NOC)
Follow up with ES / recruitment assistant on NOC issuance & attestations if
needed
Courier the NOC to the offered candidate or agency
Arrange with the offered candidate or agency the travel arrangement of
candidates
Coordinate with Facilities (for temporary accommodation), ATA (for ticket),
Businesses (Induction schedule, air ticket approval & daily transportation) &
Transportation for airport pick-up.
Coordinate with the recruitment assistant upon arrival on candidate to release
the salary advance & to hand over the new joiner’s full documents pack
Initiate on-boarding for selected candidates on Talent Hub
CANDIDATE SKILLS AND QUALIFICATIONS:
Must have a university degree in HR or a relevant field
3 – 5 years’ experience in recruitment function
Excellent Microsoft application computer skills;
Mass / Bulk hiring experience is a must
Good track record of delivering to deadlines is essential;
Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job
boards & Social Networking Tools
Have a passion in recruiting
Self-motivated and hardworking;
Ability to work under pressure and prioritize carefully;
Sense of urgency to understand and deliver to the needs of the business.
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