About the job
Job description:
Job Summary
Executive Secretary role is to support high-ranking officials in the company.
A person who will be the one to organize and maintain the executive’s schedule
and assist them by performing a variety of administrative tasks. Executive
secretary must be quick professionals with great time-management and
multitasking abilities. It is with their diligence and competence in their
work that executives can focus on their managerial responsibilities without
worrying for other tasks. The goal is to contribute to the efficiency of the
overall business by ensuring all assigned administrative duties are carried on
timely and efficiently.
Job Responsibilities
Maintain executive’s agenda and assist in planning appointments, board
meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail,
letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most
cost-effective orders
Maintain electronic and paper records ensuring information is organized and
easily accessible
Conduct research and prepare presentations or reports as assigned
Candidate Requirements
Proven experience as executive secretary or similar administrative role
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as
well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Education Bachelor’s Degree in Business Administration
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