SUMMARY:
The main role of the Executive Secretary is to articulate the outcome of
technical meetings properly and professionally in a variety of formal forms
including minutes, reports, presentations, emails, and letters. Other day-to-
day tasks include managing the office of Chief of Party including screening
in-coming calls, organizing correspondence, scheduling appointments, and
communicating with concerned staff or departments per the COPa€™s
instructions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may
be assigned by the COP.
* Attend and write minutes of meetings properly and professionally. Circulate meetings minutes per the COPa€™s instructions.
* Write up formal communications including emails and letters per the COPa€™s instructions. Make sure written communications are submitted error-free in timely manner.
* Prepare Power Presentations per the COPa€™s directives.
* Maintain COPa€™s agenda and assist in planning, scheduling, and coordinating appointments, meetings, etc.
* Receive and screen phone calls and redirect them when appropriate
* Transcribes drafts, proofreads, and revises correspondence, memos, agendas, and meeting minutes
* Assist in the completion of various forms, notices, and other communications as assigned.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Make travel arrangements for the COP
* Maintain electronic and paper records ensuring information is organized and easily accessible
* Conduct research as assigned
REQUIREMENTS
* University degree preferably in business administration
* Minimum of 8 years of experience in similar position with an international company.
* A multitasker and ability to meet deadlines are a must.
* Commanding English professional business writing is a must.
* Fluency in spoken English is a must.
* Proficient in MS Office: Word, Excel, and PowerPoint.
* In depth knowledge of office management
* Familiarity with basic research methods and reporting techniques
* Excellent organizational and time-management skills
* Outstanding communication abilities
* Integrity and confidentiality
Abt Associates is an Affirmative Action/Equal Opportunity employer committed
to fostering a diverse workforce. Abt Associates provides market-competitive
salaries and comprehensive employee benefits. Local candidates strongly
encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange
for an offer of employment.
SUMMARY: The main role of the Executive Secretary is to articulate the outcome of technical meetings properly and professionally in a variety of formal forms including minutes, reports, presentations, emails, and letters. Other day-to- day tasks include managing the office of Chief of Party includi…
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