Assistant Purchasing Manager

Job Number ‎22216060
Job Category Finance & Accounting
Location Cairo Marriott Hotel & Omar Khayyam Casino, ‎16 Saray El Gezira
Street, Cairo, Egypt, Egypt VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management

JOB SUMMARY

Responsible for following established procedures in ordering, receiving,
storing, distributing and payment of items. Assists in formulating an approved
vendors list encompassing all categories.

CANDIDATE PROFILE

Education and Experience
* ‎4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIES

Assisting in Managing Work, Projects, Policies, and Standards for Purchasing
Across Departments
* Assists with generating and providing accurate and timely results in the form of reports, presentations, etc.
* Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
* Assures sanitation compliance.
* Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
* Orders all food and beverage based on business needs.
* Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
* Assists in enforcing first in/first out inventory rotation for all storeroom products.
* Maintains sanitation and safety standards as specified in the brand guidelines.
* Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
* Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
* Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
* Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
* Uses existing computer programs to perform daily and period end food and beverage costs.
* Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
* Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
* Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
* Calculates figures for food and beverage inventory.
* Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
* Assists in receiving and inspecting all deliveries.
* Maintains an accurate controllable log and beverage perpetual.
* Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations
* Demonstrates knowledge of job-relevant issues, products, systems, and processes.
* Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
* Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
* Keeps up-to-date technically and applying new knowledge to your job.
* Demonstrates knowledge and proficiency of A.S.I. standards.

Maintaining Finance and Accounting Goals
* Submits reports in a timely manner, ensuring delivery deadlines.
* Ensures profits and losses are documented accurately.
* Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
* Develops specific goals and plans to prioritize, organize, and accomplish your work.
* Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Additional Responsibilities
* Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
* Analyzes information and evaluates results to choose the best solution and solve problems.
* Interacts with kitchen staff, vendors and Executive Chef.
* Uses existing computer programs effectively to post invoices, update items and costs.
* Attends and participates in all pertinent meetings.
* Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
* Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

Marriott International is an equal opportunity employer. We believe in hiring
a diverse workforce and sustaining an inclusive, people-first culture. We are
committed to non-discrimination on any protected basis, such as disability and
veteran status, or any other basis covered under applicable law.

Marriott International portfolio of brands includes both JW Marriott and
Marriott Hotels.

Marriott Hotels , Marriott International's flagship brand with more than
‎500 global locations, is advancing the art of hosting so that our guests can
travel brilliantly. As a host with Marriott Hotels, you will help keep this
promise by delivering premium choices, sophisticated style, and well-crafted
details. With your skills and imagination, together we will innovate and
reinvent the future of travel.

JW Marriott is part of Marriott International's luxury portfolio and
consists of more than ‎80 beautiful properties in gateway cities and
distinctive resort locations around the world. JW believes our associates come
first. Because if you're happy, our guests will be happy. It's as simple as
that. Our hotels offer a work experience unlike any other, where you'll be
part of a community and enjoy a true camaraderie with a diverse group of co-
workers. JW creates opportunities for training, development, recognition and
most importantly, a place where you can really pursue your passions in a
luxury environment. Treating guests exceptionally starts with the way we take
care of our associates. That's The JW Treatment™.