Program Assistant

Job #:
req20471

Organization:
IFC

Sector:
Administration/Office Support

Grade:
GC

Term Duration:
‎2 years ‎0 months

Recruitment Type:
Local Recruitment

Location:
Cairo,Egypt

Required Language(s):
English

Preferred Language(s):
Arabic

Closing Date:
‎1/‎3/‎2023 (MM/DD/YYYY) at ‎11:59pm UTC

Description
IFC --a member of the World Bank Group--is the largest global development
institution focused on the private sector in emerging markets. We work in more
than ‎100 countries, using our capital, expertise, and influence to create
markets and opportunities in developing countries. In fiscal year ‎2022, IFC
committed a record $‎32.8 billion to private companies and financial
institutions in developing countries, leveraging the power of the private
sector to end extreme poverty and boost shared prosperity as economies grapple
with the impacts of global compounding crises. For more information, visit
www.ifc.org.

IFC's Cairo office is seeking to recruit two highly motivated Program
Assistants to provide effective and efficient administrative support to the
assigned departmental team. This role will contribute to the effective
operation and administrative coordination of the team in the assigned
department and should be ready to step up to undertake new responsibilities
and challenges with enthusiasm.

Duties and Responsibilities:

Duties will include, but are not limited to:
*
Provide high-quality support to the department/team, including scheduling of
appointments, monitoring documents for signature/approval; supervise and
follow up on issues and priorities; handle incoming correspondence and
internal and external queries; draft and handle routine correspondence with
internal and external stakeholders.
* Provide primary assistance in the implementation of the IFC Egypt work program, including some specialized support in a specific area(s), e.g. task management, procurement, database management, information technology, editorial assistance, etc.
* Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application.
* Exercise quality enhancement function for project and other documents by ensuring adherence to departmental and institutional guidelines.
* Serve as an information resource on the status of projects/products and draft a variety of standard project-related correspondence.
* Lead logistical preparation for learning and other knowledge events organized by IFC.
* Manage logistical preparation for incoming visiting missions, including by IFC senior management.
* Organize high level events and workshops.
* Coordinate meeting scheduling with external stakeholders including Government officials.
* Act as back-up to other assistants in the office in their absence or during a lively period.
* Undertake ad hoc duties that may be assigned by the Country Manager, or the designated Task Team Lead.
* Suggest ways to enhance work organization and effectiveness.
* Work will involve frequent interaction with the following:
Internal contacts: other VP units, World Bank as well as staff in all
locations, locally and internationally. This includes office of IFC senior
management.
External contacts: Government Officials, Consultants, External Organizations,
and other Service providers.
Selection Criteria
* Bachelor's degree with at least ‎5 years relevant work experience in a large multinational organization
* Proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook)
* Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputs
* High degree of judgment and tact in handling, processing, and communicating matters of a sensitive and confidential nature
* High degree of motivation, initiative, flexibility, and reliability
* Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact, and diplomacy
* Experience in event planning and organization
* Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups
* Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputs
* Ability to produce high-quality work under pressure
* Effective time management and organizational skills
* Fluency in English and Arabic
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement
plan; medical, life and disability insurance; and paid leave, including
parental leave, as well as reasonable accommodations for individuals with
disabilities.
We are proud to be an equal opportunity and inclusive employer with a
dedicated and committed workforce, and do not discriminate based on gender,
gender identity, religion, race, ethnicity, sexual orientation, or
disability.
Learn more about working at the World Bank and IFC , including our
values and inspiring stories.