Project Assistant @Siemens Mobility Egypt

Siemens Mobility (SMO) is the world's leading provider of mobility solutions
that enable the efficient, safe, and environmentally friendly transport of
people and goods - and help improve the quality of everyday life for millions
of people on all continents.
Motivated by innovation, we develop intelligent solutions for the growing
digitalization of the transport sector. Our range of offerings includes rail
vehicles, rail automation, road traffic management systems, rail
electrification and services.
Today, we are recruiting for Project Assistant to Join Siemens Mobility
Project Team in Cairo office. This is an excellent career opportunity to join
a truly international team.
Your Role - International, Challenging and Future-Oriented!
* Keep a "team calendar" and record and plan the whereabouts of the managers, team members and visitors, including business trips, vacation times, other absence
* Arrange for in country transport, travel and other resources (e.g. meeting rooms in-house, conference facilities in country and abroad, other requirements)
* Arrange meetings with customers and partners, starting with checking participant's availability, up to arranging dates, time and venue. Provide agenda, complete the minutes and distribute information as required
* Arrange incoming and outgoing travel, organize hotel, transport, support for visitors
* Process expense claims and invoices of all kinds
* Process incoming and outgoing routine correspondence in close co-operation with technical colleagues and document management. This includes to "beautify" correspondence and documents, which may be handed over in a draft status, i.e. bringing such documents and correspondence in the right format, checking for spelling, grammar and formatting
* Prepare, send-out and follow-up correspondence based on short verbal instruction, per phone, email or paper (e.g. "Please contact Mr. X at yyy, find out when the site visit was, and get the reports sent over", …)
* Fine tune and beautify power point presentations, excel sheets, and other documents, after a draft version was handed over.
* Collect and prepare project data, like progress reports, absence and expense statistics, deputizing arrangements, and enter those in documents or tools for further use
* Keep the electronic filing system organized, as well the paper or scan copy based filing system
* Ensure manager and team obey to basic rules for office organization, communication and information flow
Your Qualifications and Skills - Digital and Solid!
* Highly developed communication and organizational skills
* Fluency in written and spoken English and Arabic
* ‎2+ years of relevant working experience
* Excellent and proven capabilities with computer programs and browser based tools of any kind, including new and ever changing ones
* Supportive, yet bold and target oriented attitude, while always keeping professional courtesy
* Well structured working style, excellent organizational skills, ability to keep the overview and control even in turbulent, uncertain, volatile and ambiguous situations
* Used to and willing to work in an international, multicultural environment with all kind of hierarchical levels and varying individual characters and personalities
* Hard working, fast in understanding new and changed requirements, high amount of self-sufficiency, motivation and initiative
What else do you need to know?
As a world leader in developing and producing the most advanced technologies,
we improve lives and further human achievements worldwide, while also
protecting the climate - all thanks to our employees. Working with us, you
have the foundation to develop personally and professionally. We give you the
chance to do something significant, that benefits society and human progress.
We give you the chance to create a difference.
At Siemens we are always challenging ourselves to build a better future. We
need the most innovative and diverse Digital Minds to develop tomorrow 's
reality. Find out more about the Digital world of Siemens here :
www.siemens.com/careers/digitalminds
Diversity at Siemens is our source of creativity and innovation. Having
different types of talent and experiences makes us more ambitious and better
prepared to respond successfully to the demands of the Society. Therefore, we
value the candidates that reflect the Diversity that we enjoy in our Company.
Please find more information at www.siemens.com
We are looking forward to receiving your online application.
Please note: Only complete applications can be considered in the selection
process.

Organization: Siemens Mobility
Company: Siemens Mobility Egypt LLC
Experience Level: Early Professional
Full / Part time: Full-time