Finance Assistant (Assets Management)

‎2203031
Finance Assistant (Assets Management)
Job Posting: ‎09/Nov/‎2022
Closure Date: ‎30/Nov/‎2022, ‎4:59:‎00 PM
Organizational Unit: RNE
Job Type: Non-staff opportunities
Type of Requisition: PSA (Personal Services Agreement)
Grade Level: N/A
Primary Location: Egypt-Cairo
Duration: ‎6 months with possibility of extension
Post Number: N/A
FAO seeks gender, geographical and linguistic diversity in its staff and
international consultants in order to best serve FAO Members in all
regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture


• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply


• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values


• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination


• All selected candidates will undergo rigorous reference and background checks


• All applications will be treated with the strictest confidentiality


• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting
The Regional Office for RNE is responsible for leading FAO's response to
regional priorities for food security, agriculture, and rural development
through the identification, planning, and implementation of FAO's priority
activities in the region. It ensures a multidisciplinary approach to
programmes, identifies priority areas of action for the Organization in the
region and, in collaboration with departments and divisions at Headquarters,
develops, promotes, and oversees FAO's strategic response to regional
priorities. RNE also advises on the incorporation of regional priorities into
the Organization's Programme of Work and Budget and implements approved
programmes and projects in the region, monitors the level of programme
implementation and draws attention to problems and deficiencies. RNE develops
and maintains relations with region-wide institutions including the Regional
Economic Integration Organizations (REIOs).

Reporting Lines
Under the overall guidance of Senior Administration Officer, the direct
supervision of the Finance Associate and in close cooperation with FAO Units.

Technical Focus
The Regional Office supports regional policy dialogue on food security,
agriculture and rural development issues, facilitates the emergence of
regional partnerships and supports capacity development and resource
mobilization for food security, agriculture, and rural development in the
region.

Tasks and responsibilities

• Ensure full compliance of administrative management and inventory ensuring that proper asset management is performed in adherence to FAO rules, regulations, policies and strategies and that inventory procedures are complied with;


• Support the assets management focusing on achievement of the following results;


• Receive, inspect and verify of all incoming equipment, furniture and supplies;


• Tag all furniture/equipment that are considered assets upon receipt from the supplier. Update of non-expendable property inventory record and track movement of different assets.


• Enter records in the asset control database (system) ensuring assets records are up to date and accurate;


• Support the management on physical assets disposal/transfer. Documentation preparation for submission for action; follow up on request and liaise with requesting unit and maintenance for disposal action;


• Conduct the annual physical assets verification exercise by checking the accuracy of records and location of property; Liaise with FA Services, SSC, on the matters related to the Assets Management;


• Liaise with CSF, HQ on the matters related to the Inventory stock count exercise.


• Perform petty cash holder responsibilities including maintenance of records for expenditures.


• Act as Account Receivable Clerk, raising proper receipts in the system and maintaining records


• Provide guidance to the focal points in the country offices engaged in the conduct of physical inventory stock take exercise


• Review the inventory stock take count with the country offices in the region


• Conduct the annual consolidation report of the Inventory stock count exercise.


• Provide guidance & support on the Asset Management issues whenever needed from the country offices.


• Provide sound contributions to knowledge networks and communities of practice;


• The key results have an impact on the efficiency of the unit. Accurate data entry, presentation of information and client-oriented approach enhances FAO capability in assets management;


• Perform other related duties and activities as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
* University degree in finance, business administration, or any related field.
* At least ‎3 years of relevant experience in finance.
* Working knowledge (level C) of English and Arabic.
* National of Egypt or resident with a regular work permit

FAO Core Competencies
* Results Focus
* Teamwork
* Communication
* Building Effective Relationships
* Knowledge Sharing and Continuous Improvement

Selection Criteria
* Understanding of the main processes and methods of work regarding to the position (asset management)
* Basic knowledge of organizational policies and procedures related to the asset management and applies them consistently in work tasks
* Good knowledge of information technology and applies it in work assignments; Presentation of information on best practices in organizational change
* Ability to identify problems and proposes solutions Uses information/databases/other management systems
* Corporate knowledge and sound judgment Excellent communication skills
* Self-development, initiative-taking
* Ability to act as a team player and facilitate team work
* Ability to facilitate and encourage open communication in the team, communicate effectively
* Willingness to learn and share knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member
* Very good knowledge of the essential elements of a range of finance, assets management, accounting and budget-related activities, including relevant policies, rules and regulations
* Very good knowledge of corporate financial systems
* Very good knowledge of the communication and documentation standards
* Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Please note that all candidates should adhere to FAO Values of Commitment to
FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION
* FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
* Incomplete applications will not be considered. If you need help or have queries, please contact: [email protected]
* Applications received after the closing date will not be accepted.
* Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
* For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
* Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your
online profile. We strongly recommend that your profile is accurate, complete
and includes your employment records, academic qualifications, and language
skills
* Candidates are requested to attach a letter of motivation to the online profile
* Once your profile is completed, please apply, and submit your application
* Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
* Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
* Incomplete applications will not be considered
* Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
* Only applications received through the FAO recruitment portal will be considered
* Your application will be screened based on the information provided in your online profile
* We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: [email protected]
FAO IS A NON-SMOKING ENVIRONMENT