Company
A global multi-disciplinary design and Architecture firm with roots in the UAE
Position : Administrative Manager
Departmen t: Administration & Operations Department
Reports to : Director of Operations
Job Purpose : The Administrative Manager is responsible for keeping the
office running smoothly and overseeing administrative support.
Responsibilities:
* Greet / Welcoming Guests
* Answer all incoming calls through the main switchboard
* Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
* Ensure cleanliness in the office
* Organize and schedule meetings and appointments
* Enter appropriate courier expenses into time and billing software
* Update phone extension listing, Team Member telephone number & Emergency Contact Listing
* Update new client listing for marketing meetings
* Update database information used for mailings
* Ensuring Health & Safety Policies are up to date
* Enter disbursements (long distance phone calls) into time and billing system
* Assist the organization's HR function by keeping personnel records up to date, interviews, onboarding, etc.
* Prepare legal documents such as Employment Contracts, Letters, etc.
* Company representative: Process and attend all formalities related to visas, lease agreement and license
* Responsible for applying employee medical insurance, medical claims and necessary coordination and follow up with the insurance company
* Assist the team in preparing project proposals for management review and approval
* Petty Cash Management
* Arabic & English Translation (Excel / Word)
* Cheque Collection / Deposit
* Filing of Invoices & Vouchers
* Maintaining & updating statutory documents for inspection & ready reference
* Any other tasks as may be requested
Knowledge, Skills & Abilities:
* Should have knowledge of Contact Management systems; Database software; Spreadsheet software and Word Processing software.
* Familiarity with main Egypt laws and legal procedures
* Establishes and maintains effective relations
* Responds to requests for service and assistance
* Prioritizes and plans work activities
* Good computer skills
* Excellent communication, writing and computer skills (MS office programs)
* Ability to perfectly communicate in English, both verbal and written.
Qualifications
* Graduate of any 4-year course
* 5 years' experience in the same field
## **MIMAR Society** ### **We are always striving to attract and retain highly motivated and talented professionals.** ** This is a full-time role for an Administrative Manager located in Cairo, Egypt. The aim of the role is to deliver a high-quality service supporting the business operations a…
**Site Name:** Egypt - Cairo **Posted Date:** Sep 20 2022 ** Job Purpose** **** This role has responsibility and accountability for : * The provision of administrative support and assistance to the Site Directors at Egypt including the ability to work on own initiative, handling sensitive co…
**Organisation** **Position** Administrative Assistant/PA to Country Manager **Vacancy ref** 82427 **Based in** Cairo **Business area** Subsea & Conventional **Contract type** Staff **Closing date** 09/01/2024 Vacancy information At Subsea 7, we take pride in being recognized globally as …
**Company Summary** TechnipFMC is a global oil and gas leader, specialized in subsea and surface technologies. Our mission: to enhance the performance of world's energy industry. How we do it: by constantly challenging conventions and investing in our 23 000+ employees, across 48 countries. At Tech…
Job Role / Function **Administration & Support** Years of Experience **1 - 3** Career Level **Entry Level** Nationality **Egypt** Gender **Unspecified** Expiry date **24 Sep 2022** Job Description * Administrative (accounting experience) * General office administration and secretarial duties. …
## **Company Description** Providing water, energy and waste management solutions for 160 years, Veolia offers public authorities and industries with a range of water, energy and waste management services vital to human development and sustainable growth in 48 countries around the world. We continu…
### **_Job Information:_** _- Instruct the files by verifying the legal, administrative and financial regularity,_ _ - participate in the administrative, financial and/or human resources management of the structure by applying the dedicated procedures,_ _ - ensure the physical and telephone rece…
Supervises sorting and distribution of incoming and outgoing Hospital and personal mail, as well as inter-departmental mail. Maintains a current business stamp fund log for posting of official business mailing. Supervises all official incoming and outgoing correspondence and Liaison Services to all…
## **General information** ### **Organisation** Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to mo…
**EDUCATION DEVELOPMENT CENTER (EDC)** **Education Development Center (EDC)** is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in d…