Administrative Manager

؜ - ؜القاهرة ؜ -

تفاصيل الوظيفة

Company
A global multi-disciplinary design and Architecture firm with roots in the UAE
Position : Administrative Manager
Departmen t: Administration & Operations Department
Reports to : Director of Operations
Job Purpose : The Administrative Manager is responsible for keeping the
office running smoothly and overseeing administrative support.
Responsibilities:
* Greet / Welcoming Guests
* Answer all incoming calls through the main switchboard
* Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
* Ensure cleanliness in the office
* Organize and schedule meetings and appointments
* Enter appropriate courier expenses into time and billing software
* Update phone extension listing, Team Member telephone number & Emergency Contact Listing
* Update new client listing for marketing meetings
* Update database information used for mailings
* Ensuring Health & Safety Policies are up to date
* Enter disbursements (long distance phone calls) into time and billing system
* Assist the organization's HR function by keeping personnel records up to date, interviews, onboarding, etc.
* Prepare legal documents such as Employment Contracts, Letters, etc.
* Company representative: Process and attend all formalities related to visas, lease agreement and license
* Responsible for applying employee medical insurance, medical claims and necessary coordination and follow up with the insurance company
* Assist the team in preparing project proposals for management review and approval
* Petty Cash Management
* Arabic & English Translation (Excel / Word)
* Cheque Collection / Deposit
* Filing of Invoices & Vouchers
* Maintaining & updating statutory documents for inspection & ready reference
* Any other tasks as may be requested
Knowledge, Skills & Abilities:
* Should have knowledge of Contact Management systems; Database software; Spreadsheet software and Word Processing software.
* Familiarity with main Egypt laws and legal procedures
* Establishes and maintains effective relations
* Responds to requests for service and assistance
* Prioritizes and plans work activities
* Good computer skills
* Excellent communication, writing and computer skills (MS office programs)
* Ability to perfectly communicate in English, both verbal and written.
Qualifications
* Graduate of any ‎4-year course
* ‎5 years' experience in the same field

ملخص الوظيفة

  • المُعلن : EOS Recruitment
  • تاريخ الإعلان : 05/10/2022
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : القاهرة
  • الراتب : -
  • الهاتف : -
  • البريد الإلكتروني :

    إظهار البريد الإلكتروني

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