Executive Assistant

Become part of the #GENERATIONTK

thyssenkrupp is an international group of companies comprising largely
independent industrial and technology businesses and employing more than
‎100,000 people. Across ‎56 countries it generated sales of €‎34 billion in
fiscal ‎2020/‎2021. Backed by extensive technological know-how, the businesses
and all employees develop cost-effective and resource-friendly solutions to
the challenges of the future, especially in the fields of climate protection,
the energy transition, digital transformation in the industry and mobility of
the future. Under the umbrella brand thyssenkrupp, the group creates long-term
value with innovative products, technologies and services and helps make life
better for future generations.

Company

tkIS Egypt is one of the subsidiaries of thyssenkrupp Industrial Solutions,
which knows as a leading contractor for Engineering, Procurement, Construction
and Commissioning of Lump Sum Turn Key chemical plants. tkIS-Egypt was founded
in ‎2004 primarily to expand the local presence and establish closer
relationship to the customers in Egypt, Middle East and North Africa. Its
continuously growing work-force was mostly trained in Germany and currently
numbers over ‎225 highly skilled employees.

Your responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.


• Sustain a daily calendar of meetings and events.


• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.


• Arrange travel and accommodations for executives. Prepare expense reports.


• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.


• Excellent communication and time management skills; proven ability to meet deadlines.


• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.


• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with


• Manage the Executive's contacts


• Assist in preparing and managing presentations and decks.


• Be responsive to emails/texts/phone calls, with contact outside normal business hours


• Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.


• Use discretion, confidentiality, and good judgment to handle C-Level matters.


• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.


• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.


• Complete adhoc projects as assigned - such as personal events and/or family needs.


• Organize complex calendars and schedules; resolving any scheduling issues


• Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.


• Researches compiles and issues special reports, presentations, correspondence, etc.


• Attend management meetings and responsible to record the MoM


• Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.


• Performs general administrative activities and provides back-up support for others in case of sickness/absence/workload as per Manager request.


• Deep knowledge of global organization and processes. Solid experience with corporate environment to manage independently strategic management processes. Performs highly independently. Focus on admin. / secretarial support to top management. Extensive internal & external coordination.


• Provide guidance to less experienced.

Your profile

• English and Arabic language proficiency in writing and speaking.


• German Language knowledge is preferred.


• Communication skills (internal/external network of contacts)


• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)


• Ability to communicate effectively and professionally.


• Bachelor's degree required


• Flexible hours as dictated by the needs of business for projects and meetings.


• ‎5+ years of related experience required in working in an executive assistant role supporting C-Level executives or in managerial position

Contact

For whom who is interested, please send your CV to:
[email protected] , mentioning "Executive Board Assistant" in
the subject line.

Your benefits