Personnel & Administration Coordinator

؜ - ؜القاهرة ؜ -

تفاصيل الوظيفة

Company Profile


This position is a Government relation office
Oceaneering is a global provider of engineered services and products,
primarily to the offshore energy industry. We develop products and services
for use throughout the lifecycle of an offshore oilfield, from drilling to
decommissioning. We operate the world's premier fleet of work class ROVs.
Additionally, we are a leader in offshore oilfield maintenance services,
umbilicals, subsea hardware, and tooling. We also use applied technology
expertise to serve the defense, entertainment, material handling, aerospace,
science, and renewable energy industries.
Position Summary


This position is offered on a temporary basis - ‎6 mths but may extend and
applicants should be availabe to start immediately

Assist Country Manager with day-to-day running of administration, Co-ordinate
movement of all personnel for operational and training requirements.
Assisting Project Managers with Project Operations and liaison with clients,
suppliers, authorities for the Mobilisation / demobilisation of offshore
projects personnel.


Duties & Responsibilities
* Prepare documentation required for Military permits for offshore personnel ( Cost Guard permits, G26 etc.) and Port permits for personnel and follow-up issuance process to make sure timely readiness for personnel mobilisation to the work site .
* Book Chopper for Personnel mob / demob to/from Offshore Rig.
* Liaise all permits for personnel to go offshore and come back.
* Assist Country Manager with day-to-day running of administration and travel department as required, including Secretarial Support.
* Liaise with Global Mobility Department for all offshore personnel movements in country.
* Co-ordinate crew movements for offshore jobs.
* Provide assistance to various projects with crew changes.
* Liaise with other offices on a day to day basis to assist with project requirements.
* Manage all records of entry / exit stamps, Visa expiry dates, Visa requirements.
* Schedule transportation, accommodation, permits etc. for crew member as and when required.
* Assisting Project Managers with Project Operations as required.
* Co-ordination of personnel and material logistics movements to offshore / onshore locations.
* Co-ordination of Expats work permits requirements and maintain records of all data.
* Liaison with internal departments regarding all aspects of Project Management.


General
* Assist with any other duties as and when required.
* Undertake specific projects as instructed by management.
Safety
Ensuring that Safety Policies and procedures are implemented and adhered to at
the offshore work location, implementation of safety reports.


Other
Carry out work in accordance with the Company Health, Safety, Environmental
and Quality Systems.
Eliminate waste of whatever form, to suggest the use of more environmentally
friendly substances and practices and contribute to the continuous improvement
of the environment.
Ensuring that OI Quality Policies and Procedures are adhered to.


Qualifications


Minimum of ‎3 years' experience in Secretarial/Office Administrator role.
Professional qualification in Business Administration or Business Studies (P)
Language Skills
Ability to read, analyzes, and interprets general business periodicals,
professional journals, or governmental regulations in English language.
Ability to write reports, business correspondence. Ability to effectively
present information and respond to questions from groups of managers, clients,
customers, and the general public.
Computer Skills
To perform this job successfully, an individual should have complete knowledge
of Microsoft Word, Excel and have the ability to learn any new application as
it may be required.
Additional Information


To perform the job successfully, an individual should demonstrate the
following competencies:
* Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
* Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
* Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
* Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
* Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
* Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
* Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
* Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
* Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
* Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
* Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
* Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
* Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

ملخص الوظيفة

  • المُعلن : Oceaneering
  • تاريخ الإعلان : 19/05/2023
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : القاهرة
  • الراتب : -
  • الهاتف : -
  • البريد الإلكتروني :

    إظهار البريد الإلكتروني

وظائف أخرى مثل هذه الوظيفة

القاهرة
04/08/2022

Company Profile This position is a **Government relation office** Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommiss…

الكويت,
07/06/2022

A multinational company is looking for a female Administrative/Personnel Coordinator. The candidate should have good knowledge of the VISA/work permit process. Fluent in English as well as Arabic (read, write and speak), experience in handling logistics and field personal planning, coordination, et…

مصر
24/11/2022

**Job Responsibilities:** * Responsible of conducting a regular visits to the governmental entities relevant to the sales regulation (i.e. Social Insurance Offices and labor office ) to maintain registering, complying all sales agents to the regulation process, as well as all relevant communicati…

مصر
14/09/2023

Job Description: * Prepare and process HR documentation, such as employment contracts, offer letters, and termination letters. * Assist with HR reporting and data analysis as required. * dealing with government authorities, such as labor offices, social insurance authorities, and medical insu…

الرياض
18/05/2022

Reference Code: 68921 # **Administration Coordinator** Richemont Riyadh, 01, SA Fixed Term Richemont owns some of the world's leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and …

الرياض
12/12/2022

**Who we are** We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all ou…

دبي
26/01/2023

Job Purpose: Plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift oper…

العين
08/09/2023

Job Description 1\. Coordinate the administrative systems within the Auxiliary services unit. 2. Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective services to connecting groups. 3. Assist in reviewing …

الإمارات
25/12/2023

Functional Roles and Responsibilities * Reconciliation of VCC/ Hayaza certificates, stock movement, stock on hand in order to ensure accurate records, in line with the information available on the system * Coordinate with sales to receive insurance policy , with GRO for registration of the v…

دبي
25/12/2023

**About GMG:** GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties, and logistics sectors. Its vision is to inspire people to win in ways that make the wor…

Language: English