Document Controller III

Petrofac is currently looking to recruit an Emirati Senior Document
Controller to be based in Sharjah, UAE.

What we do
Petrofac is a leading international service provider to the energy industry,
with a diverse client portfolio including many of the world 's leading energy
companies.
We design, build, manage and maintain infrastructure for the energy
industries. Our comprehensive and tailored service offering covers each stage
of the project life cycle and a variety of commercial models, giving our
clients the flexibility, they need.

Equal Opportunities
We recruit, reward, and develop our people based on merit regardless of race,
nationality, religion, gender, age, sexual orientation, marital status or
disability. We value our people and treat everyone who works for or with
Petrofac fairly and without discrimination.
Petrofac is striving to develop a diverse and inclusive culture where everyone
can contribute. We encourage everyone to apply, especially those individuals
who form part of underrepresented groups. Applications are also welcome from
candidates who want to discuss flexible working or job-sharing requests.

Scope of Responsibilities

Responsible for managing company documents while also ensuring their accuracy,
quality and integrity.
Render assistance to the project for proper upkeep of all documents pertaining
to project correspondences
between the clients and the vendor 's and any third parties. Ensure Petrocept
and Documentum are consistent
& accurate.

Primary Duties
* Prepare and maintain schedule for creating databases for tracking all technical and non-technical
documents and provide status update on a regular basis. Receive technical
drawings from various
discipline engineers and ensure revision accuracy before issuing to the
client/Vendor & any third parties.
* Setup the Document control system for head office/Site and engineering support centres. Prepare all
project document control related procedures during the entire duration of a
project.
* Issue regular reports to client on Drawings status, Technical Query status and exception reporting. Issue
regular reports to Project, engineering and construction team on overdue
documents from Client, vendor
and also issue statistical vendor document status purchase order wise.
* Take initiative in setting up Site Document control and support site Document control activities until site
document control stabilizes.
* Ensure data accuracy in Petrocept and Documentum.
* Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution
matrix assigned. Receive reviewed documents from client and make respective
log entries and assign
the approval codes for the commented drawings in TDR (Technical Document
Register). Also transfer
these approvals internally as per the project distribution matrix.
* Interface with the vendor and obtain descriptions essential for the Vendor Document Register such as
date of submittal, vendor document number and number of vendor revisions.
Maintain file for the
attached purchase orders from vendor, on receipt of the vendor documents along
with the reference of
the transmittals distribute to the respective engineers and quality engineers
for review.
* On request send vendor documents to the client for review. Communicate all comments received from
client to the vendor.
* Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
* Answer all day to day queries from Disciplines/Projects in regard to document status.
* Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in
conformance with the quality standards in co-ordination with QA/QC Team.
Maintain a comprehensive
list of the entire quality test plans needed to be conducted on materials.
* Perform other related duties incidental to the work described in support of the department.

Minimum Requirement
Recent graduate holding a High School diploma or an equivalent
qualification, with a maximum of three years of relevant experience.
as a document controller on EPC projects.