Site Facilities Admin

Job Description and Qualifications
POSITION SUMMARY:
During the project early set up until the construction and commissioning
stages, the position is responsible for supervising the accommodation
facilities and other related requirements, maintenance and supervision of the
pioneer accommodation, purchasing and ordering of accommodation supplies,
managing the maintenance contracts, preparation and evaluation of vendors
proposals, managing and coordinating the vehicles movements and transportation
of employees and visitor coordination.
DIMENSIONS:
Project Size

Operating budget (direct labor + overheads)

The number of Direct Reports (approximate):
*

Overall Supervision (approximate):

Other Factors:

PRINCIPAL ACCOUNTABILITIES :
* Coordinating and supervising the accomodation and associated facilities at site
* Laise with the facility management service (FMS) provider and coordinate to ensure smooth operation of the accommodation
* Perform regular facilities inspections and report to management on shortcomings and improvenents
* Provide prompt response to requests and grievances from facility occupants and escalate for resolution with the facilty management service provider of the accommodation facilities
* Support the Construction Manager and Project Manager for the forecast of the accommodation related information and cost as necessary
* Maintain and update the "Site Asset Register" for all the items/equipments purchased and issued for use in Temporary Site Facilities ( TSF) and general use at construction site
* Maintain accountability of rented equipment and services and their regular maintenance activities, report keeping etc.,
* Construction Site - Temporary Site Facilities (TSF) offices general administration and day-to-day operations management, along with managing and supervising the contractors deployed for the associated services for TSF
* Managing the requirements, and performing required planning and to ensure required inventory of TSF consumables, materials and supplies, through coordination with service provider (Contractor) and Procurement manager
* Planning and organizing transportation services for visitors in coordination with Site Host, Security Manager and Road Transporation Safety Lead
* Coordinating the vehicles movements and transportation of employees and visitor coordination between construction site and accommodation facilities.
* Coordinate with the Site Buyer for sundry purchases at site, and assist in optimizing scope and budget.
* Support the project manager in maintaining the project field costs by ensuring the efficiency of the service delivery and also fulfill the procurement process requirements
* Administration and quantity approval of the time sheet, consumables, supplies and procured items through the sub-contract services and resources (staff/crew and personnel )
* Ensures the TSF undergo all required preventive maintenance, inspection and audits ensuring safe work environment for the employees at site offices
* Review and provide monthly forecast of the budget associated with site administration and ensure change management process is adopted for
* Coordination with construction managers, project managers and other support functions as required for any events, meetings and associated administrative arrangements at site
EDUCATION AND EXPERIENCE:
* Bachelore degree.
* Work experience of more than ‎5 years in Facilities maintenance and supervision.
* Well organize in the facilities planning and maintenance.
* Self initiator and motivated to drive results
* Work experience in multi-cultural work environment is essential
* Knowledge and applied experience in procurement process and compliance
* Coordination with vendors
* Prior work experience in GCC is preferred
* Good in english communications - verbal and written
* Preferred to have good understanding, business communications abilities in Arabic, Hindi and Urdu
* Flexibility in work as require arises and initiative at work
* Computer literate, Microsoft Office Tools - Outlook, Word, Excel & Powerpoint etc

JOB LOCATION AND TIMELINE:

NEOM Construction Site

Req No.
40327BR
Employment Status
Fixed Term (agency) - Full Time
Organization
Global Engrg Mfg Technology & Equipment
Business Sector / Division
Global Project Execution
Region
Middle East, Egypt, Turkey (MEET)
Country
Saudi Arabia