Project Management Specialist

Date: Oct ‎19, ‎2022
Location: Saudi Arabia
Company: King Abdullah University of Science & Technology
Position Summary:
The Project Management Specialist serves as an integral member of the Office
of Culture, Enrichment, and Engagement 's team and plays a leading role in the
production of the Office's programs, projects, and operations. In this role,
you will be responsible for ensuring that the office's projects are
successfully executed through the effective planning and implementation of
best project management practices.

Major Responsibilities:
* Manage, track and monitor the execution and successful delivery of the Office's projects (operational and capital) throughout the ‎5 key stages of projects life cycle; initiation, planning, executing, monitoring and controlling, and closing; ensuring the delivery of excellent, enriching, and impactful experiences/journeys.
* Be the focal point and the first review channel for all project submittals to evaluate and assess, and to recommend alternative solutions where applicable
* Measure project performance using appropriate tools and techniques and contribute to the management of the office's productivity/projects management software tool.
* Manage relationships and streamline the communication with all stakeholders as applicable
* Organize, attend and participate in stakeholder meetings. Conduct project progress update meetings and recommended actions
* Coordinate and support in developing Capital budget requests and any other required business cases, justification documents as required
* Manage, maintain and monitor project plans and project schedules
* Ensure that all projects adhere to project charters and comprehensive project documentation is maintained for each project
* Assess project risks and issue and provide solutions where applicable
* Escalate any delays or deviations from project charters as needed
* Develop internal guidelines and processes as required that align with other stakeholders
* Prepares and provide periodic progress reports and analytical reports, project briefs & summaries, proposals, requirements documentation and presents them to various audiences, including project team, management, sponsors, and key stakeholders.
* Gathers and analyzes projects' information/statics, debriefs, participants'' feedback and recommendations; identifies trends and recommends changes to increase efficiencies and satisfaction.
* Respond to changes in a dynamic manner ensuring that the assigned programs and projects continues to move forward towards completion.
* Supports in the facilitation of the Museum of Science and Technology in Islam (MOSTI) and Welcome Center's tours/visits and contribute to the development of their offerings.
* Contributes to the identification of opportunities for continuous improvement of systems, processes and practices.
* Responsible to ensure that all the assigned duties are carried on a timely, within budget and in an efficient manner, while fostering a cooperative and positive working environment.
* Ensures that all activities are carried out in accordance with the university's policies, procedures and guidelines.
* Determine staffing requirements and training required to improve performance and contributes to the recruitment and orientation of volunteers and interns, as needed.
* Continue professional development in order to keep abreast of emerging technologies, methods and best practices.
* Perform other duties as assigned.

Competencies:
* Demonstrated strong project management skills and ability to oversee projects management systems and develop detailed and accurate records and reports
* Strong sense of accountability and high level of attention to detail and accuracy
* Strong organizational, planning, and problem-solving skills
* Excellent time management skills and ability to multi-task, prioritize work, and meet deadlines
* Ability to communicate effectively, both orally and in writing and speak effectively to a variety of groups and organizations
* Strong interpersonal skills, including tactfulness, diplomacy, confidentiality and self-motivation
* Cross-cultural sensitivity and awareness
* Ability to establish and maintain good working relationships with different stakeholders
* Ability to work collaboratively and collegially with multi-purpose teams or committees simultaneously
* Thorough knowledge and experience of Microsoft Office suite
* Ability to work calmly in a fast-paced and high-profile environment
* Fluency in verbal and written Arabic and English
* Ability to work flexible hours as needed

Qualifications:
* Bachelor's Degree in Business Administration, Engineering or equivalent
* PMP certification
* Minimum of seven (‎7) years of experience in general, out of which four (‎4) years in project management or operation/events management or any related experience