Document Controller

Company Description

At AECOM, we 're delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it's
improving your commute, keeping the lights on, providing access to clean water
or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical
expertise and digital solutions to our work in transportation, buildings,
water, the environment and new energy. We're one global team - ‎47,000 strong -
driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid
work options. Whether you 're working from an AECOM office, remote location or
at a client site, you will be working in a dynamic environment where your
integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe
and respectful workplace, where we invite everyone to bring their whole selves
to work using their unique talents, backgrounds and expertise to create
transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our
technical and professional development programs and diverse career
opportunities. We believe in leadership at all levels. No matter where you sit
in the organization you can make a lasting impact on the projects you work on,
the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and
your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of
experts - planners, designers, engineers, scientists, consultants, program and
construction managers - leading the change toward a more sustainable and
equitable future. Join us and let's get started.

Job Description

Position: Administrative Assistant - Asset Development* based in NEOM
KEY ACCOUNTABILITIES & ACTIVITIES
The Administrative Assistant will be responsible for Providing general
administrative assistance to the Delivery & Innovation Division for asset
development with a specific focus on document control and plan of work
coordination functions including but not limited to:
* Organise, maintain and guarantee the correct filing of deliverables in the Department Sharepoint
* Support the re-organization and upgrading of Department wide Knowledge Management restructuring
* Organise, maintain and guarantee the correct naming of deliverables in the Department Sharepoint as well as in the ACONEX System
* Organise, maintain and guarantee the correct naming of other proponents or sectors deliverables for Stage Gate Approvals or as Collected data in the Department Sharepoint
* Control and ensure that information circulation follows the established protocol or Project Communication Management prior external circulation or Stage Gate Approval
* Control that documents are edited as per latest NEOM Corporate standards and templates and use of logo is appropriate
* Coordinate and manage meetings, workshops and other engagement functions required by the Division
Knowledge, Skills and Experience*
The Administrative Assistant** should be skilled in:
* Project Administrative Assistant
* Document Controlling
* AIA / RIBA standards knowledge is a plus
* NEOM ETSD standards
* ACONEX, BIMs, SharePoint and similar information management systems
Ability to work with fixed deadlines, leadership, proactively solution
oriented, team work capability in multicultural teams, attention to details,
ability to work in challenging environments The role will require:
* Demonstrated ‎5+ years experience in similar roles, with a focus of quality planning and control, document controlling, knowledge management for engineering - infrastructure - multidisciplinary projects.
* Experience in the region preferred
* Strong written and verbal communication & report writing skills
Qualifications
* Bachelor's in engineering, Management, or Business Administration
* Quality system certification is a plus.

Additional Information

With infrastructure investment accelerating worldwide, our services are in
great demand, and there's never been a better time to be at AECOM! Join us,
and you'll get all the benefits of being a part of a global, publicly traded
firm - access to industry-leading technology and thinking and transformational
work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the
diverse needs of our employees and their families. We also provide a robust
global well-being program. We're the world's trusted global infrastructure
firm, and we're in this together - your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person's potential, and
we'll help you reach yours.
Join us and let's get started.