Document Controller - Saudi Nationals Only M/F

General information

Organisation

Egis is a global consulting and engineering firm working in construction,
transport and mobility services. Our mission: create and operate intelligent
infrastructure and buildings to further the transition to a low-carbon economy
and contribute to more balanced and sustainable territorial development.
To support our growth dynamic, we offer a wide variety of career opportunities
in more than ‎120 countries.
Joining our Group and its ‎16,000 employees means, above all, sharing our
values as a people-first company, strongly committed to sustainability and
innovation.

Reference

‎2022-‎7718

Position description

Job title

Document Controller - Saudi Nationals Only M/F

Contract type

Permanent contract

Job description

The Document Controller is responsible for the management of document
control across the project to ensure that a suitable processes and procedures
and systems are in place to manage documents effectively in both electronic
and hard copy format across the proejct.
Role and Responsibilities
* Receiving all technical and administrative documents from Client and Contractor with necessary QC checking
* Verifying all documents submitted by Originator following document Control Procedure.
* Forwarding the documents to concerned engineers after Design coordinators review and as per the marked distribution list
* Updating and filing of incoming and Outgoing Project documents
* Copying, scanning, linking, and filing of outgoing documents
* Downloading /uploading the document from/to SharePoint
* Supporting for the preparation for the weekly and monthly reports
* Maintaining the record of all Project contract document.
* Responsible for managing and maintaining administrative documents.
* Responsible for keeping and tracking of records: Correspondence (Incoming and Outgoing) Logs and other Technical Logs such as Materials Submittals, Shop Drawings, Method Statement, Inspection Reports, etc.).
* Ensuring that hard copy filing as per the contract filing system
* Implementing and maintaining timely and effective document controls process, procedures and systems

Profile

• Minimum ‎3 years of relevant experience


• advanced knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)


• experience in using Aconex


• Ability to work independently, multi-task, prioritize and meet deadlines required to accomplish duties and responsibilities of the job


• Ability to interact in a professional and respectful manner


• Experience in dealing with confidential and highly sensitive materials and deadlines


• Fluent in English.


• Bachelor degree is required

Position location

Job location

Middle-East/North Africa, Saudi Arabia

City

Riyadh

Candidate criteria

Minimum level of education required

‎4-Bachelor of Arts / Bachelor of Science

Minimum level of experience required

‎2-‎5 years