Job Description:
Parsons is now seeking a Document Controller for one of its prestigious
projects!
Responsibilities
* Manage and maintain all controlled company documents.
* Create and manage document hierarchy and process systems.
* Update and control procedure documents and forms. Take charge of all document identification, classification, and filing.
* Frequently conduct document audits confirming they are current and accurately reflect recorded evidence. Ensure revised documents are accessible.
* Conform to company-enforced specifications and Document Control Procedures.
* Train Document Control Clerks and delegate and oversee their tasks.
* Train employees in the company's controlled document processes to ensure the correct handling of documents from the ground up.
* Oversee the document through its entire life cycle (inception to archival).
* Check and edit incoming documents and prepare for distribution.
* Create document filing and organizing systems that are both effective and
* efficient.
* Ensure proper organization and security of documents (paper and electronic).
* Log document requests and help retrieve documents as needed for employees.
* Make available, notify, and distribute documents to relevant recipients. Confirm delivery of documents to proper personnel.
* Collaborate and communicate with managers and project leaders.
* Assist with communication during external audits.
* Handle petty cash, floats, and expenses.
* Managing staff holiday, sickness, attendance, and absence records
* Provide accurate administration of all paperwork generated at the Office level
* Keeping up-to-date staff timesheets and leave records
* Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
Qualifications
* Bachelors or Diploma in any relevant field.
* Minimum 8+ years of related work experience with at least typically 3+ years in document controls.
* Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
* Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
* Saudi Nationals only.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.
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