Facility Specialist, KSA (Saudi National)

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Purpose of role To provide a Facilities Management service consistent with
Global SAP GRF (Global Real Estate and Facilities) standards.
To deliver and develop a strong and robust operational business support model.
Emphasis to be placed on building a strong business relationship with local
management, being recognized as trusted partner Key responsibilities
* Lead, support and manage the local Facilities team including outsourced support services
* Liaise closely with KSA management colleagues and GRF team to develop a trusted partner model of operation
* Help MENA Head to develop and manage the GRF capital (CAPEX) and operating (OPEX) budgets for KSA region countries -Saudi Arabia, Bahrain
* Deliver new offices according to the approved budget and the agreed timing, occasionally, managing fit-out activities
* Work closely with Finance colleagues on GRF services payment and reporting
* Work closely with GPO (procurement) colleagues in the negotiation of any GRF contracts, in addition to monitoring, auditing and reporting on the performance of existing contracts
* Ensure all GRF procurement is completed according to Group purchasing policy
* Ensure all property management services are appropriately managed e.g. (maintenance of building, mechanical and electrical systems, cleaning services and supplies, parking provision and service provider specialist services)
* Build a close relationship with Landlord, Contractors, Vendors and Suppliers
* Ensure that common Facilities/IT systems work appropriately to support all lines of business (faxes, printers, photocopiers, meeting room set-up including projectors)
* Move Management and ad-hoc building projects
* Support GPS (Security) by providing information on Security and Access Control systems for the region
* Manage Reception and related services for all locations
* Support and co-ordinate inhouse facilities services for Events
* Manage the Catering operations for all locations (if applicable)
* Support business with updates on Business Continuity and Crisis Management for all locations
* Promote GRF through the effective use of the corporate portal and general communications
* Induct and support new employees into the Facilities environment in relation to their role and responsibilities.
* Work with the sustainability team on green initiatives and projects. Identify opportunities for implementing green and sustainable practices and progress implementation of approved schemes
* Promotion and development of GRF fault reporting system in conjunction with IT. Improve statistical reporting and further develop SLAs and KPIs
* Support, promote and manage a flexible working environment. Skills required:
* Experience of managing Corporate Facilities services with proactivity and high level of Customer Service attitude, flexibility and Best Practice is a pre-requisite for this role
* Ability and experience of working in a matrix/cross-functional environment
* Understanding of Facilities budgeting, procedures and reporting a distinct advantage
* Knowledge of Commercial Contract Management and Procurement desirable
* Project fit-out work experience
* Good inter-personal, influencing and communication skill and fluency in English and Arabic naitonal language
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Requisition ID: ‎356271 | Work Area: Administration | Expected Travel: ‎0 - ‎10%
| Career Status: Professional | Employment Type: Regular Full Time |
Additional Locations: #LI-Hybrid.