Document Controller

The Role
* Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures • Maintain a record of submittals to the client and record the date of responses to the client • Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference • Maintain a register of design manuals, vendor manuals, and design drawings • Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design • Maintain a register of all design drawings submitted by the client and update the status of review/approval of design drawings • Record receipt of drawing revisions and distribute to the appropriate people • Ensure that the most current version of drawing documents is being used • Assist other members of the design team in setting up and maintaining filing systems in an organized manner • Ensure that backup copies of the files are made on a regular basis in accordance with the corporate policies and procedures
Requirements
* High school diploma (or equivalent) • ‎3+ years of experience in a Document Controller function in the Architecture, Engineering, and Construction industry. • Proficient in Aconex • Working knowledge of Microsoft Word, PowerPoint, and Excel • Good administrative/secretarial skills and organizational abilities • Ability to communicate effectively both internally and externally • Good planning, organization, and presentation capability • Strong attention to details • Proficiency in spoken and written English and Arabic
About the company
Khatib & Alami, a multidisciplinary urban regional planning, architectural and
engineering consulting company, offers clients an integrated approach toward
the ever-increasing need for reliable project delivery systems. In-house
expertise and the continuous recruitment of bright and innovative
professionals enable us to meet the challenges of development with due
consideration to environmental protection, social and economic characteristics
of society. In close concert with clients, we have been able to consolidate
factors that make the resultant project coincide with the client's vision
within the time frame and budget set out for implementation. K&A; started its
consulting services in Lebanon and extended the areas of its professional
activities in accordance with the growth of its experience, and its human and
financial resources. The company operates in various countries including
Kingdom of Saudi Arabia, United Arab Emirates, Sultanate of Oman, State of
Qatar, State of Kuwait, Kingdom of Bahrain, Yemen, Jordan, Palestine, Syria,
Iraq, Algeria, Egypt, Morocco, Libya, Sudan, Kazakhstan, Tajikistan,
Turkmenistan, Belgium, Gabon and USA. K&A; employs around ‎4,000 professionals
and technicians. Since ‎1984, K&A; has continuously ranked among the top ‎100
International Design firms as published by Engineering News Record (ENR). K&A;
has also obtained the ISO ‎9001:2000 certification for its Quality Management
System (QMS).