Document Controller

Job Description:
Parsons KAFD is looking for an amazingly talented Document Controller to
join our team!
In this role, you will join a leading professional engineering, construction,
and cost management team working on multiple projects in the King Abdullah
Financial District (KAFD). KAFD is a master plan development positioned to
become Riyadh's new Central Business District that combines a mixture of
world-class commercial offices, hotels, retail spaces, and contemporary
residences in addition to smart city solutions that redefine urban living.
What You'll Be Doing:
* Receives, tracks, and monitors documents using standard document management programs to register documents, create workflows, maintain databases, and produce logs, transmittals, and other reports as required.
* Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
* Performing quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, named consistently with the file naming convention, and Archived consistently with the file directory structure convention;
* Developing and/or revising document control procedures as required by the Program.
* Ensuring that activities in the document control processing adhere to document control procedures.
* Monitoring the use of the automated workflows and ensuring they are consistently operational / performing as designed.
* Supervising the accuracy of data entered by the document control staff in the applied document control system.
* Supervising the efficiency of the applied document control system on a regular basis and coordinating with the PMIS administrator about issues or modifications.
* Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.
* Supervising the proper organization and maintenance of the Project Documents.
* Ensuring that all requests for documents are addressed in an efficient and expedited manner.
* Preparing document control reports or any type of document required by any Program department.
* Ensuring document distribution, both in hard copy and electronic copy, is carried out efficiently to meet the needs of the Program.
* Regularly liaise with project teams to establish and coordinate work to ensure requirements are efficiently met.
* Coordinate with project teams, contractors, consultants, and Information Technology (IT) department to support the project closeout process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository;
* Performing additional assignments as directed.
What Required Skills You'll Bring:
* Team player who is deadline-driven and works well with others.
* Provide assistance to users in capturing and locating electronic information.
* Exceptional information management/document control skills
* Proficient with EDMS (Aconex, SharePoint)
* Demonstrated ability to interact effectively with clients and consultants
What Desired Skills You'll Bring:
* Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
* Assignments will require a working knowledge of Electronic Document Management Systems (Aconex)
* Good written and oral communication skills
* Organizational and interpersonal skills
Minimum Clearance Required to Start:
Not Applicable/None
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.