Payroll Associate

Kitopi is the world's leading tech-powered multi-brand restaurant. With a
mission to satisfy the world's appetite, Kitopi operates a portfolio of both
invested and franchised F&B brands, serving as enablers in the food market by
helping brands to grow and scale, both in the delivery and dine-in space.

Launched in Dubai, UAE in January ‎2018, Kitopi has grown to become one of the
greatest success stories in the cloud kitchen and food tech space. In July
‎2021, Kitopi announced its $‎415 million Series C funding round, led by the
world's largest technology-focused investment fund, Softbank Group Corp's
Vision Fund ‎2. This investment catapulted Kitopi to the prestigious Unicorn
status, making it the fastest Unicorn to have emerged from the MENA region.

As a leading food-tech business, Kitopi's growth has been largely fueled by
its innovative and scalable software solutions. Kitopi's kitchens are powered
by its proprietary Smart Kitchen Operating System (SKOS) - an in-house suite
of applications that optimizes cloud kitchen operations in real-time. As part
of its growth roadmap, technological innovation, data science, artificial
intelligence, and robotics will take center stage as Kitopi continues to
reinvent the food industry as we know it today.

With over ‎4,000 employees, Kitopi currently operates ‎200+ locations across the
UAE, KSA, Kuwait, Bahrain, and Qatar, and runs its engineering hub in Krakow,
Poland, its robotics hub in Denmark, and its global customer experience center
in Dubai, UAE.

What You'll Do

• Lead end-to-end monthly payroll cycle thru company 's system, starting with time-sheets consolidation and ending with pay-slips generation


• Review, reconcile and calculate OT, reimbursements, per-diems for eligible staff and obtain approvals on time


• Work closely with manpower agencies on monthly invoicing and accurate salary calculations, negotiating penalties and resolving disputes


• Maintain accurate employee accrual provisioning and cost allocations


• Administer pay changes in a timely manner and ensure deductions, increments are affected accurately in payroll files and related streams


• Calculate and process leave salaries, advances, and final settlements as per applicable law and company policy


• Answer staff questions about wages, deductions, attendance, and time records


• Identify, investigate, and resolve discrepancies in timesheet and payroll records


• Maintaining internal Master Sheet Data file with recurrent updates as and when needed


• Generate multiple reports related to staff cost, joiners and leaves, leave balances and other HR metrics


• Support HRBP in conducting audits on staff and salary records accuracy ensuring ‎100% compliance and data integrity

What Are We Looking For

• Excellent mathematical, accounting and bookkeeping skills


• Meticulous with strong attention to detail.


• Enjoys auditing and analyzing data and building things from scratch


• Great communication and understanding of staff queries and complaints


• Capable of working with minimal supervision


• Honest, ethical, and understanding data privacy and confidentiality


• Competent with spreadsheets and bulk data


• Familiar with payroll software


• Basic understanding of tax procedures


• Familiarity with benefits and other wage deductions as per KSA law


• Ability to work and deliver with solid deadlines


• Sound decision-making skills
  Recruitment Process and Timeline
  First, you apply and let our recruiters review your profile. After reviewing,
  you will receive a link to book a meeting with a recruiter at your convenience
  to share more about yourself and for us to get to know you better. If you have
  been shortlisted, you will have the opportunity to meet our hiring managers.
  Depending on the scope of the role and the function, you may need to attend
  ‎2-‎3 rounds (which might include case study, role-play, trial, or live coding -
  this will be communicated to you in the initial conversation). Upon successful
  completion, your recruiter will get in touch with you to discuss the offer. We
  aim to take you through this process within ‎2-‎3 weeks.
  
  Benefits
  - Extensive learning opportunities - we offer many hard and soft skills
  training to help you improve and challenge yourself


• You'll be involved in customized workshops run by Kitopi Academy


• You'll have a chance to work in an international, diverse, and inclusive environment


• You'll be part of one of the most caring communities out there.


• Finding a chance to become a shareowner with our ESOP plan ( T &C Applies)


• Free and unlimited access to a nutritionist because we care about you


• No Dress Code! ( T &C Applies)


• Extended maternity and parental leave


• The infamous team activities and social events are bursting with fun


• Inclusive Private Health Insurance


• Up to ‎50% discount from Kitopi brands


• Annual leave as per the company policy
  
  So, what does it really mean to work at Kitopi?
  We are constantly striving to make Kitopi the best place to work in the world,
  by empowering you to be the best version of yourself every day. Our company
  values act as our guiding principles to help ensure that everyone feels safe,
  included, and like they truly belong.

Kitopi is an equal-opportunity employer. While we currently operate in ‎6
countries, we are over ‎70 different nationalities of talented Kitopians. We
celebrate our rich diverse backgrounds, lifestyles, and cultures and have a ‎0
tolerance policy towards racism, bigotry, and hate. Please apply if you see a
position that makes your heart skip a beat and help us build a company that
we're all proud to work for.

Along with offices in all the markets we operate in, we also believe in a
"work from anywhere" policy - you get to choose the environment you operate in
because we believe this will help you deliver work you're proud of.

Tech-enabled and customer-obsessed, at Kitopi, we are a team of passionate
humans who are on a mission together to satisfy the world's appetite.