Document Control and Archiving Advisor (Saudi National)

Document Control and Archiving Advisor
Make a difference every day
The Job Opportunity
Since ‎1947, Serco Middle East has been supporting governments to deliver
public services across various sectors (Transport, Healthcare, Citizen
Services and Defence), enabling transformation and ensuring the delivery of
world class services. We are extremely proud of our partnerships with
government and semi-government entities and what we continue to achieve
together.

In the Middle East, we employ more than ‎5,500 people across four countries
including the United Arab Emirates, the Kingdom of Saudi Arabia, Qatar and
Iraq. Our employees remain our greatest asset.

To support Serco’s continuous delivery of world class services, we are
currently bidding for a new project in Saudi Arabia and we are looking for a
Document Control and Archiving Advisor.

The hiring for this position is subject to contract award.

Key accountabilities
The Document Control and Archiving Advisor will ensure that all documentation
related to the operation and maintenance, inventory, and coding of the fleet
of vehicles is properly managed and archived within the automated system, and
that all personnel are following the proper procedures and protocols related
to documentation and archiving. Oversee the creation, revision, and approval
of documents such as maintenance schedules, inventory lists, and coding
procedures, and ensuring that they are properly stored and archived within the
system. Responsible for managing access to the documents, ensuring that they
are only available to authorized personnel. Manage document archiving and
prepare information and data retrieval plans in an electronic manner. Ensure
that all documentation related to the project is properly organized, stored,
and maintained. Develop and implement document control procedures and work
with project stakeholders to ensure that all documentation is up-to-date and
accurate. Develop and implement a system for archiving project documentation
in a secure and organized manner. Ensure that all archived documents are
easily accessible and retrievable. Ensure that all project documentation is in
compliance with relevant regulations, standards, and best practices.

What we are looking for in our candidates:
We are looking for someone with s trong attention to details and be able to
ensure that all documents are properly stored, named, and organized within the
system. Communicate effectively with team members and stakeholders and be able
to provide training and support to ensure that all personnel are following the
proper procedures and protocols related to document control and archiving.
Strong organizational skills and be able to manage multiple documents and
versions within the electronic document management system. Familiar with
regulatory and compliance requirements related to document control and
archiving and ensure that all documentation follows these requirements.

Specific requirements
Bachelor’s Degree holder.
‎7 years minimum work experience in similar role.
Deep understanding of document control and archiving procedures, including
knowledge of industry standards and best practices.
Experience with electronic document management systems, including knowledge of
how to organize and archive documents within the system.
Have experience with quality management systems and be able to integrate
document control and archiving procedures within these systems.

Working with Serco
At Serco, not only is the nature of the work we do important, everyone has an
important role to play.

https://www.serco.com/me

We are a team of ‎50,000 people responsible for delivering essential public
services around the world in areas including defence, transport, justice,
immigration, healthcare and citizen services. We are innovators, committed to
redesigning and improving public services for the benefit of everyone.

Join Us

By joining Serco you will have unlimited access to our Global Employee
Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), and
SercoUnlimited (Disability). Serco Employee Networks, led by colleagues who
are passionate about diversity, inclusion and belonging.

We take pride in what we do

Serco is committed to Equal Employment Opportunities and is committed to
ensuring the safety of all of its employees through its Zero Harm initiative.
Please visit www.serco.com/careers for more information.