Document Controller

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by
combining world class services, advisory and technology to our clients. We are
committed to hiring the best, most talented people in our industry; and we
support them through professional growth, flexibility, and personalized
benefits to manage life in and outside of work. Whether you’ve got deep
experience in commercial real estate, skilled trades, and technology, or
you’re looking to apply your relevant experience to a new industry, we empower
you to shape a brighter way forward so you can thrive professionally and
personally.

About JLL

We’re JLL—a leading professional services and investment management firm
specializing in real estate. We have operations in over ‎80 countries and a
workforce of over ‎92,000 individuals around the world who help real estate
owners, occupiers and investors achieve their business ambitions. As a global
Fortune ‎500 company, we also have an inherent responsibility to drive
sustainability and corporate social responsibility. That’s why we’re committed
to our purpose to shape the future of real estate for a better world. We’re
using the most advanced technology to create rewarding opportunities, amazing
spaces and sustainable real estate solutions for our clients, our people and
our communities.
Our core values of teamwork, ethics and excellence are also fundamental to
everything we do and we’re honored to be recognized with awards for our
success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued
and empowered to achieve our full potential is important to who we are today
and where we’re headed in the future. And we know that unique backgrounds,
experiences and perspectives help us think bigger, spark innovation and
succeed together.
If this job description resonates with you, we encourage you to apply even if
you don’t meet all of the requirements below. We’re interested in getting to
know you and what you bring to the table!

Role Purpose

The Document Controller will be directly reporting to Document Control Manager
within the Project and Development Services Unit, providing office services by
implementing EDMS systems, procedures, and policies; and monitoring all
project documentation. The Document Control Specialist will serve as a primary
point of operational and administrative contact for internal and external
constituencies.

What this job involves
Perform document control services on project in accordance with document
management systems, controls, processes, and procedures, and any project-
specific regulatory requirements.
Ensure all current and relevant documentation is uploaded to the document
management system or any other company documentation platforms as required
e.g. Microsoft SharePoint.
Performing quality control checks to ensure that digital files are Complete,
Legible, and properly oriented. Consistently identified with the file naming
convention and archived appropriately with the file directory structure
convention.
Tracks and keeps records of documents.
Distributes copies of documents to the appropriate personnel.
Issuing and distributing reports on the status of documents to ensure all
outstanding issues have been addressed.
Ensure the implementation of the correct EDMS procedures to all Contractors
and Consultants.
Demonstrated ability to interact effectively with Client and consultants
Provide support to all users in capturing and locating electronic information.
Performing additional assignments as directed.
.

Desired skills and experience for this:
Skills and Competencies
Respect of confidentiality
Service orientation; willingness to assist and go extra mile
Team player
Attention to detail
Patience
Time flexibility
Cost- consciousness
Effective management, organization, and prioritization of office functions

Experience
Minimum of ‎5 years of work experience in Administrative/Support role.

Qualifications
Holder of a Bachelor degree
Good oral and written communication skills
Proficient in MS Office applications (Word, Excel, PowerPoint)
Knowledge in Electronic Document Management Systems (Aconex)

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in
supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your
career ambitions, recognizing your contributions, investing in your well-being
and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!
If this job description resonates with you, we encourage you to apply even if
you don’t meet all of the requirements below. We’re interested in getting to
know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we
offer a supportive culture and comprehensive benefits package that prioritizes
mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm
specializing in real estate. We have operations in over ‎80 countries and a
workforce of over ‎102,000 individuals around the world who help real estate
owners, occupiers and investors achieve their business ambitions. As a global
Fortune ‎500 company, we also have an inherent responsibility to drive
sustainability and corporate social responsibility. That’s why we’re committed
to our purpose to shape the future of real estate for a better world. We’re
using the most advanced technology to create rewarding opportunities, amazing
spaces and sustainable real estate solutions for our clients, our people, and
our communities.

Our core values of teamwork, ethics and excellence are also fundamental to
everything we do and we’re honored to be recognized with awards for our
success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued
and empowered to achieve our full potential is important to who we are today
and where we’re headed in the future. And we know that unique backgrounds,
experiences and perspectives help us think bigger, spark innovation and
succeed together.