Job description
- We are looking for a young & experienced Executive Assistant to provide
personalized secretarial and administrative support in a well-organized and
timely manner. The candidate will work closely with the President & CEO and /
or Managing Director of the company
Main Responsibilities:
1. Provide full support for the President and / or Managing Director on a
variety of tasks and different project as when required;
2. Provide administrative assistance, such as writing and editing emails,
drafting memos and preparing communications on the President's and/or Managing
Director’s behalf;
3. Make travel, airlines, visa and hotel arrangements;
4. Manage the President's and/or Managing Director's calendar, maintain diary
arrange meetings and appointments and provide reminders;
5. Produce documents, briefings, reports & presentations;
6. Deal with incoming emails and correspond in behalf of the President and/or
Managing Director if required;
7. Maintains confidentiality and uses a high degree of discretion;
8. Take instructions through flexible communication channels including
Whatsapp;
9. Research and purchase items as requested;
10. To do sourcing for projects/tenders and products when needed;
11. Act as a liaison between the management and other senior executives or
corporate officers.
Requirement & Qualifications:
1. Must have 3-5 years of experience as CEO and / or Managing Director’s
Executive Assistant;
2. Must be a B.B.A. Business Graduate but preferably with an MBA;
4. Confident, mature and strong communication skills;
5. Excellent oral & written communication;
6. Exceptional organizational skills, good in filling and ability to
multitask;
7. Time management skills and ability to meet deadline;
8. Ability to finish tasks smoothly on his own;
9. Proficient in Microsoft office, Microsoft excel and any other software;
10. Pro-active & problem solver;
11. Will be able to act on urgent instructions after office hours when
needed;
12. Must have an ability to answer management emails on his own and having
shorthand using word abbreviations when having dictation;
13. Ability to remind the management of their meetings and helping them in
tasks and time management;
14. With an outstanding typing skills/speed;
15. Ability to share calendar, appointments through google;
16. With full knowledge of Zoom/Microsoft Teams calls and arranging scheduled
invitations.
Responsibilities may include: \- Data analysis \- Calendar management \- Client relations \- Design and maintain a filing system \- Handle information requests \- Organize meetings \- Keep records Take meeting minutes.
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