Program Unit Accountant

The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy focuses on five
strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender
responsive environment that protects them from all forms of abuse, neglect,
exploitation and violence;
Support adolescents and young people, particularly girls to become active
drivers of change and lead the way towards more equitable and inclusive
societies;
Promote adolescents and young people, particularly girls to be empowered to
take informed decisions about their sexual and reproductive health and live
free from gender-based violence
Purpose:
The purpose of the job is to provide timely and reliable financial information
and analysis that leads to effective decision making.
Dimensions of the Role: The incumbent reports to the Program Unit Manager,
with dotted line to Senior Finance Officer. The incumbent directly supervises
Finance Assistant (Accounting Officer) for respective PU.
This role has no direct reporters
Accountabilities and Typical Responsibilities - Key End Results of Position
PU Financial Accounting Support Prepare and process all vouchers that related
to the PU in conformity with Plan policies and accepted financial principles.
Prepare & initiates bank instruments (checks, transfers, bank deposit, etc.),
and handle all PU bank matters with CIB. Ensure a comprehensive documentation
of all financial vouchers in PU. Responsible for calculate monthly PU shared
cost allocations and process the voucher on system after being reviewed and
approved to relevant projects. Handle staff advance payments and settlements
in the PU. Prepare bank reconciliation for PU bank accounts. Handle the
process of monthly PU cash forecast, and related target bank balance. Maintain
PU files, and archive PU supporting documents and financial reports in line
with finance policies and guidelines. Prepare all related documents that
needed to be presented to the government authority related to program unit.
Contribute as a finance committee member for all tenders that might be
processed in PU.
Financial Reporting Prepare financial reports that related to program unit in
order to ensure that management has the needed information to help for
decision-making process. Reconcile the balances of balance sheet accounts and
prepare PU’s Pack ‎2 schedules.
Budgeting Contribute to the process of program unit budget preparation in line
with financial policies and guidelines. Contribute to the process of
monitoring program unit budget in line with financial policies and guidelines.
Partners Review P2P advance requests tocheck the budget availability in
conformity with approved partner agreement. Review partner accounting cycle in
order to liquidate the advance with partners, partner, this should be done by
reviewing the package of financial reports, CDA journal and ledgers, and
related supporting documents in order to ensure that management & donors
receive the needed data with the desired quality standards in conformity with
donor and Plan policies and guidelines. Report to SFO all notes that remarked
through the process of review to be communicated officially with partners.
Monitor the timely submission of all partners’ financial reports to Plan
Egypt. Track current advance payments and settlement dates for all PU
partners. Contribute to the process of preparation of the partnership
agreements templates & Update the partnership agreements and annexes as
appropriate to ensure the compliance with the grant requirements
ERP System (SAP/Microsoft Dynamic) Review all process of PO’s & requisition
forms, TORs or any other requests related to program unit to ensure budget
availability and alignment with Plan financial policies and procedures. Record
all transactions related to program unit to ERP system.
Capacity Building Contribute with concerned team in related to capacity-
building plan for PUs or CDAs in order to improve the quality of implementing
the projects in satisfactory with plan and donor expectation. Report to
management all weaknesses that remarked through daily routine in order to
update the capacity-building plan either for plan or for partners, which
consequently will help to improve the the quality of implementation.
Auditing Provide the support to facilitate the process of internal and externa
audit. Monitor the audit recommendation and follow-up with partners the
actions that had to be taken to address the audit findings.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES Set and communicate ambitious but realistic work goals
and priorities, explaining how these contribute to Plan International's
purpose. Set high standards for self and others' behavior, inside and outside
work. Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor
BUSINESS MANAGEMENT COMPETENCIES Understand relevant sectoral context
including how the sector operates in terms of funding and governance and
awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organizing, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills
Dealing with Problems
Demonstrated capacity and commitment to manage day to day respective finance
issues.
Ability to support and provide guidance to partners to facilitate any related
financial issue
Effective and sound team player.
High level of capacity to manage stress and solve problems.
Technical Expertise, Skills and Knowledge A Degree in Accounting or a
professional qualification such as CIS , ACCA or equivalent ‎3-‎5 years’
experience in a similar role in an INGO environment
Skills Good management skills Analytical skills Communication skills,
appropriate to the audience Problem solving Proficient in computer skills and
use of relevant accounting software packages
Very Good level of English language.
Willingness to learn and ability to work under stress.
Plan International’s Values in Practice
We are open and accountable Promotes a culture of openness and transparency,
including with sponsors and donors. Holds self and others accountable to
achieve the highest standards of integrity. Consistent and fair in the
treatment of people. Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact Articulates a clear purpose for staff and sets
high expectations. Creates a climate of continuous improvement, open to
challenge and new ideas. Focuses resources to drive change and maximise long-
term impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness.
We work well together Seeks constructive outcomes, listens to others, willing
to compromise when appropriate. Builds constructive relationships across Plan
International to support our shared goals. Develops trusting and ‘win-win’
relationships with funders, partners and communities. Engages and works well
with others outside the organization to build a better world for girls and all
children.
We are inclusive and empowering We empower our staff to give their best and
develop their potential We respect all people, appreciate differences and
challenge equality in our programs and our workplace We support children,
girls and young people to increase their confidence and to change their own
lives.
Physical Environment
Typical office environment.
Level of Contact with Children:
Mid Contact – Occasional Contact with children
Location: Cairo Program Unit in Maadi
Type of Role: One-year fixed term contract .
Reports to: Cairo Program Unit Manager with dotted technical report to the
Senior Finance Officer
Closing Date: 14th of Nov. ‎2022
Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.
We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.
Job Type: Full-time