Projects Administrator

Project administration is a varied coordination and support role which
encompasses a wide range of tasks associated with ownership for large
projects.

Key responsibilities include, but not limited to:
reading and understanding the contract requirements, tracking progress, and
ensuring adherence

tracking resources and/or project milestones/progress using Microsoft Project

attending client, and internal, meetings and taking meeting minutes for
distribution

travel logistics, including flights, hire cars, accommodation, visas, and site
passes

timesheet completion for remote staff

collation of invoice backup, invoice preparation and submission, preparation
of VOWDs and debt collection

purchasing of consumables and equipment and arranging calibration, when
required

Project SHEQ MS reporting and tracking

QA/QC review of documents including reports creating, maintaining, and
archiving tender/project files and folders

document support as required by project team, such as formatting to client
templates/styles

vendor database management and controls

international shipping logistics

carbon and CSR reporting

project specific social media content creation

completion and maintenance of registrations, supplier questionnaires and
client portals

preparation of marketing/proposal support information, including CVs, project
photograph library and project descriptions/case studies

regular problem solving

Person specification:
Educated to degree level

Over three years’ experience of working in a similar projects’ administrative
role and the ability to demonstrate a good understanding of what the role
requires is advantageous

High level of skill in written English, particularly spelling, grammar and
punctuation

Excellent verbal communication skills

Competent user of all Microsoft packages (Word, Outlook, Teams, Excel, and
PowerPoint)

Attention to detail and the ability to maintain high levels of accuracy

Excellent organisational skills and the ability to manage a large volume of
information/documents

Ability to work to tight deadlines

Ability to use their own initiative and problem solve

Friendly and approachable, with a willingness to learn

Ability to work with a variety of people at all levels of the business, inside
and outside of the immediate team.

Salary:
Commensurate with experience

Regular training and career development

All candidates applying for positions at RSK Middle East business must be
eligible to work in the UAE.

RSK is committed to our Corporate Responsibility strategy. We seek to minimise
our impact on the environment; to engage positively with the community and
education groups; to provide a safe and supportive atmosphere in which to
work; and to promote Corporate Responsibility throughout our supply chain.