Functional Accountabilities
Schedule meetings and appointments with external and internal guests
Keeping the Director informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist Director to keep to the timetable on a daily basis by ensuring that internal attendees arrive on time
Ensure reports are on hand prior to meetings and that correspondence & information are available for managers when having meetings
To be responsible for scheduling/coordinating the following meetings (including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance)
Taking minutes of the meeting for distribution
Typing of all reports and correspondence received in either manuscript or dictated form
Filing of all documents and update systems when necessary to ensure easy reference
Manage travel arrangement including flights, accommodations, transfers etc.
Coordination with who wish to meet the Director - giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the Director
Ensure equipment in Executive Offices, including photocopier is working at all times with adequate supplies of paper, toner, and etc.
Keeping purchase requests in the Purchase Management System up to date
To attend any hotel functions as requested by the Director
To attend training and meetings as and when required
To take an interest in and keep up-to-date with events occurring in the hotel
Promote a professional image of the office at all times to internal and external customers
In Charge of Outsourced Rewards for the Hotel and Any other duties as may reasonably be requested by the management, Learning & Development & Human Resources Dept.
Qualifications and experience
Experience and Technical Knowledge
* At least 3 years' experience as Administrator to the Director
* Has worked in a multi-cultural environment
Qualifications
ESSENTIAL
* College degree - essential
DESIRABLE
* Formal Secretarial qualification
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