Posted Date
4 days ago
Location
United Arab Emirates
Job Reference
31430
Salary
0.0
Executive Assistant Job Description
Location Dubai
Job Scope:
Executive Assistant will be responsible for managing the calendar of the CEO
including travel and meeting arrangements, scheduling appointments & arranging
corporate events. The ideal candidate should have excellent oral and written
communication skills and be able to organize their work using tools, like MS
Excel and office equipment.
JOB DESCRIPTION • Professionally greet and receive guests and clients.
* Coordinate arrangements, meetings, seminars and/or conferences as assigned within UAE and internationally.
* Prepare agenda, reports, presentation, and correspond independently in an effective manner.
* Monitor CEO email and draft email responses, on behalf of the CEO.
* Daily record keeping and filing documents. Act as the point of contact among executives, employees, and external clients.
* Managing the e CEO's busy Calendar of the CEO including scheduling, meeting coordination sending reminders and prioritizing the most sensitive matters, taking minutes of corporate meetings. Help in preparing the board room
* , Monitor CEO email and drafting email responses, on behalf of the CEO.
* Manage travel arrangements for the CEO which includes visa, flights, hotel, car and restaurant bookings , prepare itineraries by visiting online travel portals and taking quotations from different travel agents. Any ADHOC tasks required by CEO - such as personal events and/or family/ guests needs,
* Experienced in handling Business visa applications for various countries.
* Experienced in booking hotels/cars through online portals within UAE and internationally. Prepare excel, PowerPoint presentations, agendas, reports if required by the CEO Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the CEO's behalf. Screen and direct phone calls to CEO, Ordering food
* Assist in researching and purchasing gifts for clients Provide hospitality to all guests Arrange corporate events, organizing conferences, seminars, and presentations within Dubai UAE and internationally. Provide general administrative support Submit receipts for accounts documentation Driver coordination
* Any ADHOC tasks required - such as personal events and/or family needs SKILLS & QUALIFICATIONS
* Bachelor's degree from an accredited university. Specialization is IT would be an added advantage.
* 8+ years of hands-on Executive Assistant experience in UAE is ESSENTIAL with thorough understanding of clerical and secretarial principles.
* Excellent verbal and written communicationcommunication skills in ENGLISH (50 words per minute)
• • Advance in MS Office tools. • Ability to prioritize projects and timely
completion of assignments.
Methodical thinker with detailed research proficiencies. Must be a polite,
organized, professional, team player. adaptable to various cultures, and
ability to work extended hours, if required. Detail-oriented with excellent
research skills.•
* Team player, flexible, adaptable to various cultures, and ability to work with long hours. Proficient in Microsoft Office and business communication software
* Strong knowledge of database and tracking systems
* Must be detail-oriented with fantastic organizational skills.
• Must be able to work under pressure, should be able to prioritize projects
and meet deadlines •
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