Office Manager/Project Coordinator

Job Description:
Hilco Redevelopment Partners ("HRP") is seeking an enterprising and
enthusiastic office manager/project coordinator. We are looking for a highly
organized, detail-oriented, reliable, and proactive individual to work in a
dynamic and fun environment with a team of creative commercial real estate and
corporate affairs professionals. This role involves a wide variety of
administrative duties and organizational tasks to facilitate the team's
development project management function and is a good opportunity to learn
about real estate development. Primary responsibilities include: managing
schedules, supporting the planning/execution of virtual and in-person
community events, ordering office supplies/provisions and ensuring proper
office functioning, coordinating IT requests, printing, and deliveries,
processing documents and managing project files, making travel arrangements,
planning team outings/events, and creating expense reports. Additional
responsibilities may include: creating/editing presentations, performing
general research, tracking project and team metrics, invoice and contract
tracking and administration, and other support tasks as needed.

The candidate should have a minimum of one years' experience in administrative
or managerial work.
General Responsibilities
* Provide administrative support for the Executive Vice President, Corporate Affairs and the Alexandria Mixed-Use Development team
* Manage team members' calendars
* Schedule in-person and virtual meetings and conference calls, and organize catering
* Maintain appearance of common areas, organize and coordinate general office operations and procedures
* Ensure uninterrupted office functioning, order supplies/provisions, manage equipment maintenance and vendor coordination
* Perform a variety of daily tasks using various software, including word processing, spreadsheets, databases, and presentation software
* Support/coordinate virtual and in-person community events
* Coordinate e-blasts with development and communications teams
* Log detailed meeting minutes in both internal and external meetings, consolidating key insights and clearly communicating next steps
* Make travel arrangements/reservations and coordinate team outings/events
* Create expense reports
* Create and edit presentations, memos, reports and graphics
* Track project and team metrics and perform research as needed
* Coordinate IT requests, printing, deliveries and mailing/shipping
* Answer vendor and other inquiries/correspondence and route to correct team member
* Manage project files, including corporate records, documents, and reports
* Manage new hire logistics in coordination with IT and other departments
* Manage any workstation or other furniture changes
* Invoice and contract tracking/administration
* Troubleshoot administrative issues as they arise
* Handle sensitive information in a confidential manner
* Represent HRP in a professional and courteous manner
Skills/Qualifications
* Diligent, organized, detail-oriented, reliable, energetic, proactive, determined and eager to learn
* Self-starter, fast learner who can contribute immediately in a high-volume environment
* Knowledgeable of typical office functions
* Ability to juggle competing demands while prioritizing time-sensitive projects
* Positive attitude with excellent customer service, telephone and computer skills
* Proficient in MS Office, including Word, Excel, Outlook, Teams and Adobe Acrobat
* Expertise in PowerPoint, with ability to create professional-looking presentations
* Knowledge of BlueBeam, Yardi, or Adobe Creative Suite a plus, but not required
* Ability to navigate within accounting systems to find/forward/save invoices
Requirements
* Associate's Degree
* Minimum of one year proven administrative experience
Background on Hilco Redevelopment Partners:
HRP is a vertically integrated real estate investment and development company
focused on industrial, life science, and mixed-use properties across the
United States. HRP is committed to sustainable redevelopment through best-in-
class environmental practices, community engagement, and local economic
development.
We take on complex industrial projects where we return economic opportunity to
former industrial sites that have run their useful life. HRP is a trusted
partner and principal investor that maximizes value by tailoring its approach
for each specific redevelopment project in a single integrated solution:
* Provide capital to guaranty completion of all project phases
* Complete all demolition and remediation to regulatory standards
* Redevelop sites in a socially responsible manner
* Fully integrate demolition, remediation, and vertical construction
Hilco Redevelopment Partners (
http://www.hilcoredev.com
) is part of Northbrook, Illinois based Hilco Global (
www.hilcoglobal.com
), the world's leading authority on maximizing the value of business assets by
delivering valuation, monetization and advisory solutions to an international
marketplace. Hilco Global operates more than twenty specialized business units
offering services that include asset valuation and appraisal, retail and
industrial inventory acquisition and disposition, real estate and strategic
capital equity investments.
Hilco Global is an equal opportunity employer. We celebrate diversity and are
committed to creating an inclusive environment for all employees.