Executive Assistant

Company Description

Now it's your time to join the #‎1 bank in the Middle East and one of the most
prestigious financial companies in the region. Shaking up the world of banking
requires a lot of smarts and skill. We're looking for the brightest and best
to help us reach our goals and we'll also help you reach yours. Your success
is our success as you grow stronger in your career. Join us and leave a legacy
of your own, as a pioneer in both the company and the industry.

Job Description

Job Purpose:
Provide full secretarial and administrative support to the line manager in
order to facilitate effective and smooth operations whilst maintaining
confidentiality at all times and in accordance with organizational policies
and procedures.
Key Accountabilities:
* Provide a complete secretarial and administrative service to the line manager to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
* Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
* Provide time management / diary service for the line manager to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
* Arrange meetings called by the line manager. Draft the topics of the agenda and prepare minutes of meetings as required.
* Provide efficient personal assistance and correspondence support to line manager, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
* Act as first point of contact for both internal and external parties who wish to contact or meet the line manager and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the line manager.
* Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
* Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
* Screen and respond to incoming calls for the line manager and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the line manager as instructed and as per procedures.
* Assist the line manager in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
* Review, develop and improve on establish work flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
* Perform other similar or related duties as required or assigned by the line manager.

Qualifications
* Bachelor's degree.
* Relevant experience in the banking sector with at least ‎3-5years years experience in similar role.