Executive Assistant

Executive Assistant - ABU01GG
Company : Worley
Primary Location : ARE-AD-Abu Dhabi City
Job : Administrative Support
Schedule : Full-time
Employment Type : Employee
Job Level : Experienced
Job Posting : Apr ‎12, ‎2023
Unposting Date : May ‎12, ‎2023
Reporting Manager Title : SVP
:

‎51,000 people. ‎49 countries. Over ‎120 office locations.
We 're not just engineers. We're a global team of data scientists,
consultants, construction workers and innovators all working to create a
better tomorrow. Every day, we help customers in energy, chemicals and
resources get one step closer to solving our planet's toughest issues. Climate
change. The energy transition. Digital transformation. And how we can deliver
a more sustainable world.?
Whatever your ambition, there 's a path for you here. And there's no barrier
to your potential career success. For more information, visit __Worley.com

Manage a high-level day to day calendar/meetings/events of the assigned line
manager

Understand the overall structure of the organization

Understand and implement the Do's & Don'ts

Screening of telephone calls and scrutinize and inspect all documents for
signature

Prepare correspondence/memos/announcements using the approved formats and
templates

Organize meetings and prepare minutes

Proactive set up of filing systems for business line where required

Gather report from the respective managers to be incorporated to report as and
when required

Organize travel arrangements and ensure to follow the travel / R3 policy in
coordination with the travel coordinator

Proactively form professional relationships with Worley clients and keep
accurate client contact database as / when required

Support / Close coordination with Inside/Outside sales Team) as / when
required

Submit expenses reports and sort out monthly credit card statement

Coordinate with MEA Legal Team/Andrea Spring for the quarterly update of the
Worley entities in the region

Support MEA Legal Team in uploading RFS in the system as / when required

Support MEA Legal Team in updating the TY360 as / when required

Maintain confidential records and filing of reports, correspondence,
statistics and related material for ease of retrieval

Industry Specific Experience:
* Pro Active, friendly and presentable manner.
* Excellent written and spoken English skills.
* Intermediate to Advanced Microsoft office skills - Word, Excel and PowerPoint (should be assessed).
* High typing speed and accuracy as well as attention to detail.
* Ability to prioritize and work under pressure.
* Generally ‎10-‎15 years' business experience, with maturity of judgment and discretion.
* At least ‎5-‎8 years' general secretarial experience.
* Previous experience with Engineering background advantageous .
Education - Qualifications, Accreditation, Training:
Graduation
IT Skills:
* Experienced in Microsoft Office suite of products
* Intermediate to advanced word and excel skills
What we offer you
Providing an agile culture and challenging work opportunities results in a
positive work environment. Our people enjoy competitive compensation packages
and a fun, personal, collaborative and safe working environment. We value
equal employment opportunity and are committed to promoting fairness, equality
and diversity.
Our policy is to conduct background checks for all candidates who accept an
offer of employment with us.
If you have the passion and talent to keep up, it's time to test the limits
of what you can become. Find your future with Worley.