Executive Assistant (ENEC)

Executive Assistant (ENEC)

Date: Jan ‎10, ‎2023
Location: Abu Dhabi, Abu Dhabi, AE
Company: Emirates Nuclear Energy Corporation
Job Purpose
To act as a coordinator to a Chief Officer/Executive Director/Director,
providing a complete administrative service including office management, time
management, correspondence and clerical responsibilities.
Activity:Administrative Support to CFO / DCFO
Responsibility:
* Screen incoming mail and telephone calls,
* Draft responses, redirect correspondence
* Provide a time management / diary service in order to ensure effective time usage and to avoid conflicting schedules
* Act as first point of contact for callers and internal and external visitors in order to ascertain the urgency and nature of the matter at hand
* Coordinate travel arrangements with Travel Coordinators
* Organize venue arrangements, invitations, memos, reports and minutes of meetings
Observe and apply strict levels of confidentiality and discretion in all
matters related to the performance of role in order to ensure that the Chief
Officer/Executive Director/Director intellectual property is guarded at all
times

Administrative Support to FNA staff
Responsibility:
* Coordinate office administration activities and guide the work of Administrative Assistants working in the Department/Section of the Division/Directorate as appropriate.
* Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease
* Process applications and approvals in ORACLE System as delegated by Chief Officer/Executive Director/Director
* Act as subject matter expert for the section on travel and expense policies and procedures including use of
* ORACLE system.
* Process invoices on behalf of the Manager/Head of Section in liaison with the procurement and finance team ensuring compliance to ENEC procurement and finance procedures

Stakeholder Engagement
Responsibility:
* Facilitate communication both internally and externally in order to build and nurture mutually beneficial working relationships

HSE
Responsibility:
* Follow all relevant departmental HSE policies, processes, standard operating procedures and instructions to ensure HSE compliance in all aspects of work in accordance with sound management practices by applying these HSE policies and procedures to self and others to take reasonable care for the health and safety of people, or the environment, who are at the employees place of work who may be affected by the employees acts or omissions at work

The incumbent is expected to perform standard activities as per attachments ‎4
& ‎5 in the Job Description procedure (relating to Health, Safety and
Environment, Security and Business Continuity, People Management, Excellence
and Quality Management

N/A
Minimum
N/A

Preferred
N/A
Minimum
Diploma in administration or relevant discipline

Preferred
Bachelor degree in business administration
Experience
Minimum
‎4 years in administration experience

Preferred