Business Services Assistant

The Opportunity

As a member of the Business Services Center team, to provide
administrative, clerical and office support to faculty and staff
across the Abu Dhabi/Dubai Campus, ensuring the efficient and
effective delivery of mail, and other business services.

CRITICAL SUCCESS FACTORS

Accuracy, timeliness and efficiency in delivery of service. Work
within guidelines and timelines and produce quality support to
faculty. Must observe confidentiality.

The Responsibilities

Provides clerical, office and administrative support to faculty
and supervisors in terms of typing, editing and formatting a
variety of documents.

Photocopies documents, examinations, materials, reports and presentations.

Scans and formats documents.

Scans and censors course books and photographs when requested.

Maintains a filing system.

Copies, collates and distributes materials, class rosters and
forms to faculty.

Responsible for the efficient running of office machinery
– maintains working order of machines and equipment. Calls
technicians for support; repairs minor faults; and stocks all
machines with paper and toner.

Organizes and distributes incoming mail to faculty mail trays.

Collects and distributes faxes, sends faxes, performs
photocopying and maintains working order of the office machinery.

Orders stationary or stock required by the center for both
faculty and supervisors.

Creates visitor ID passes, car parking passes, nametags, and
signboards for use on campus or for special events.

Assists with the creation, design and printing of various
brochures and documents for various other departments around the University.

Ensures that all outgoing mail is handled correctly, that the
correct postage is applied according to weight and
destination. Also ensuring that personal postage is charged for.

Oversees the Courier service for the University working with the
nominated courier company.

Provides services to students for a fee within the department
ensuring that transactions are recorded, appropriate payment
received, and efficient, effective service is delivered.

Assisting in the Travel Centre when the need arises and the
business level in the Business Centre is low.

Assisting with the University Switchboard as and when the need arises.

The Requirements

Should possess a minimum of a higher diploma and ‎0-‎1-year
experience in similar role within business center environment or
equivalent combination of education and experience.

Arabic / English bilingual preferred.

Completion of a secretarial / administration course would be beneficial

Strong computer skills with experience in scanning, formatting
and preparation of publications; proficient with graphic software
and MS Office

Typing speed of ‎40+ wpm (English) essential

Desired or preferred requirements:
Ability to perform a multitude of tasks while retaining strict
attention to detail.

Must work well under pressure.

Must be bright, energetic, motivated and dedicated.

The Benefits

The University’s benefits package is highly attractive, with
competitive salaries free of tax in the U.A.E., Cash housing, a
furniture allowance, annual vacation airline tickets for the employee
and immediate family, educational subsidies for children and
healthcare is provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form, attach a
cover letter, a current CV, and the names and contact details of three
professional references.

While we appreciate all applications, you will be contacted only if
you are selected for an interview.

Currency

AED

Amount of Travel

Work At Home

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