Business Services Assistant

The Opportunity
As a member of the Business Services Center team, to provide administrative,
clerical and office support to faculty and staff across the Abu Dhabi/Dubai
Campus, ensuring the efficient and effective delivery of mail, and other
business services.

CRITICAL SUCCESS FACTORS
Accuracy, timeliness and efficiency in delivery of service. Work within
guidelines and timelines and produce quality support to faculty. Must observe
confidentiality.

The Responsibilities
* Provides clerical, office and administrative support to faculty and supervisors in terms of typing, editing and formatting a variety of documents.
* Photocopies documents, examinations, materials, reports and presentations.
* Scans and formats documents.
* Scans and censors course books and photographs when requested.
* Maintains a filing system.
* Copies, collates and distributes materials, class rosters and forms to faculty.
* Responsible for the efficient running of office machinery - maintains working order of machines and equipment. Calls technicians for support; repairs minor faults; and stocks all machines with paper and toner.
* Organizes and distributes incoming mail to faculty mail trays.
* Collects and distributes faxes, sends faxes, performs photocopying and maintains working order of the office machinery.
* Orders stationary or stock required by the center for both faculty and supervisors.
* Creates visitor ID passes, car parking passes, nametags, and signboards for use on campus or for special events.
* Assists with the creation, design and printing of various brochures and documents for various other departments around the University.
* Ensures that all outgoing mail is handled correctly, that the correct postage is applied according to weight and destination. Also ensuring that personal postage is charged for.
* Oversees the Courier service for the University working with the nominated courier company.
* Provides services to students for a fee within the department ensuring that transactions are recorded, appropriate payment received, and efficient, effective service is delivered.
* Assisting in the Travel Centre when the need arises and the business level in the Business Centre is low.
* Assisting with the University Switchboard as and when the need arises.
The Requirements
* Should possess a minimum of a higher diploma and ‎0-‎1-year experience in similar role within business center environment or equivalent combination of education and experience.
* Arabic / English bilingual preferred.
* Completion of a secretarial / administration course would be beneficial
* Strong computer skills with experience in scanning, formatting and preparation of publications; proficient with graphic software and MS Office
* Typing speed of ‎40+ wpm (English) essential
Desired or preferred requirements:
* Ability to perform a multitude of tasks while retaining strict attention to detail.
* Must work well under pressure.
* Must be bright, energetic, motivated and dedicated.
The Benefits
The University's benefits package is highly attractive, with competitive
salaries free of tax in the U.A.E., Cash housing, a furniture allowance,
annual vacation airline tickets for the employee and immediate family,
educational subsidies for children and healthcare is provided to the employee
and sponsored family members.

To Apply
In addition to completing the online application form, attach a cover letter,
a current CV, and the names and contact details of three professional
references.
While we appreciate all applications, you will be contacted only if you are
selected for an interview.

Currency
AED

Amount of Travel

Work At Home

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