AUH - Chancery Support Officer (AO)

Job Description (Roles and Responsibilities) ‎1
The British Embassy Abu Dhabi has a vacancy for a Chancery Support Officer,
job, grade Administrative Officer on a fixed-term contract for three (‎3)
years.
The jobholder will provide general administration to support the Political and
Economic Section, acting as point of contact for incoming / external
enquiries, filing and information management, logistical support for internal
and external meetings, and other administrative tasks.
The jobholder will report to the external political officer but will also
provide support to the wider chancery team.
The jobholder will be involved in the organisation and administration of all
Royal, Ministerial, VIP, and Senior Official level visits and facilitating
senior Emirati visits to the UK.
Duties and responsibilities:*
Provide administrative support to ensure the smooth functioning of two busy
sections, Political and Economic (‎60%)
* Manage and submit Note Verbales and formal Embassy team communications for meetings, invitations and letter deliveries.
* Working with Embassy teams to assist in the delivery of Embassy events.
* Provide logistical support for external meetings.
* Administrative support for the section (including diary management).
* Responsible for drafting the Chancery 'week ahead' newsletter.
* Lead on departmental inductions for all new Chancery staff including introductory calls.
* Responsible for management of the sections information management filing system and databases.
* Maintain and update contacts list and CV's for the section.
* Provide general administrative tasks.
Support the Visits and Political Officer in the organisation and
administration of all Ministerial, VIP and Senior Official visits and Assist
with the facilitation of Senior Emirati visits to the UK (‎40%)
* Assist with finalising programmes for inwards visits, including arranging official calls often to tight deadlines ensuring accuracy of information.
* Liaise with other departments within the Embassy in support of official visits, including visa liaison, booking accommodation, flights, transport and compiling the entertainment and programme elements.
The above list is not exhaustive, and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy 's emergency planning and any other response to a crisis
affecting UK citizens.
Key behaviours required:
* Working Togethe r - Forming effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds; sharing information, resources, and support.
* Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
* Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
* *Making Effective Decisions - Using evidence and knowledge to support accurate, expert decisions and advice. Carefully considering alternative options, implications and risks of decisions.

Essential qualifications, skills and experience ‎1
* Minimum two (‎2) years' experience in administration support.
* Demonstrates advanced ability to communicate fluently and effectively in English, both orally and in writing.
* Excellent interpersonal skills. Able to maintain a range of contacts to build effective working relationships and work closely with senior staff and their contacts.
* Proven record of exceptional organisational ability. Ability to prioritise and organise own workload and meet deadlines, while maintaining attention to detail and without compromising the quality of the work.
* Excellent team player with the ability to work flexibly both in a small team and individually with autonomy.
* Excellent customer service skills. Demonstrates courtesy and consideration in dealing with telephone callers and other stakeholders.
* Very good level of IT skills and literacy in Microsoft Office applications (MS Teams, Outlook, Word, Excel, and PowerPoint).
Desirable qualifications, skills and experience ‎1
* Proven record in administration
* Experience working with Government Officials, Ministries and Institutions.
* Arabic language skills.
Required behaviours ‎1
Making Effective Decisions, Managing a Quality Service, Delivering at Pace,
Working Together
Application deadline ‎1
‎31 December ‎2023
Grade ‎1
Administrative Officer (AO)
Type of Position ‎1
Full-time, Permanent
Working hours per week ‎1
‎35
Region ‎1
Middle East & North Africa
Country/Territory ‎1
United Arab Emirates
Location (City) ‎1
Abu Dhabi
Type of Post ‎1
British Embassy
Number of vacancies ‎1
‎1
Salary Currency ‎1
AED
Salary ‎1
‎12,581
Start Date ‎1
‎1 March ‎2024
Other benefits and conditions of employment ‎1
Working hours and remuneration:*
The Embassy aims to offer an attractive working environment and remuneration
package for this role, which includes ‎25 days of leave per annum (calculated
pro-rata).
Salary is at AED ‎12,581 per month.
There are no other allowances payable as part of this package. No
accommodation nor relocation expenses are payable in connection with this
position.
The Embassy is open from Monday to Friday, from ‎07:30 to ‎18:00. Normal weekly
working hours are thirty-five (‎35) hours per week and specific working hours
for this role will be confirmed at a later time.
The jobholder should be flexible in their approach to hours worked as these
will be dictated by operational needs and may involve working out of hours
(evening and/or weekend), especially during events and visits. Flexible
working arrangements may be considered based on operational requirements and
agreement with the line manager, and in line with FCDO and Embassy policies.
The successful candidate will be required to transfer their visa under the
Embassy's sponsorship.
Additional information ‎1
How to apply:
Interested candidates must attach the following in their online
application form:
* an updated Curriculum Vitae (CV)
* a covering letter/ motivation essay stating how you meet the requirements of the role
* specific examples in the relevant sections of the online application form of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Closing date for applications is at ‎23:55 UAE local time on 31st December
‎2023
Applications received after the stated deadline will not be considered.
Process:
Due to the large number of applications, we receive, only those shortlisted
for the next step of the recruitment process will be contacted.
Appointable candidates who were unsuccessful at interview may be placed on a
'reserve list'. If during the reserve period of six (‎6) months the same or a
largely similar role becomes available, that role may be offered to the second
or subsequent candidate.
The start date mentioned in the advert is a tentative start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances and reference checks.
The recruitment process, including security clearance, is expected to take
around ‎2-‎3 months. The security clearance process includes checks available in
country and in the UK, dependant on the security level required for the role
and the candidate's profile and UK footprint. You may experience some delay in
the progress of this recruitment campaign, and we are working hard to minimise
any disruption.

The British Embassy Abu Dhabi is an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference.*
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.