GRE and Arabic Secretary
About the Role:
From January 2024, we are seeking to appoint an experienced Government
Relations Executive & Arabic Secretary. The selected candidate will work in
a school that has a passion for sustainability within a new school operations
setting.
This role will be responsible for ensuring that students are registered and
transferred according to the Educational Authorities and support with all
regulatory and educational administration support. Key responsibilities also
include following up on teaching licenses, appointment letters, school
academic licenses & all related department administration.
Location: Abu Dhabi
Key Accountabilities:
Educational License
* Always have updated information about Educational License requirements and procedures.
* Arrange and collate documents for Educational License.
* Apply for School Educational License well in advance with the specific Educational Authority
Student Registrations
* Should always have updated information about student registration procedures and required documents.
* Plan and organise student registrations, coordinate with parents regarding required documents.
* Should be able to register all the school students with the Education Authorities within agreed timelines.
* Ensure the submission of the end of year results, students' promotion & transfer within an agreed time frame.
Teacher Licenses
* Update School HR and Principal regarding the documents required and process to achieve 'Teacher Approvals' from Education Authorities.
* Plan new teacher approvals well ahead of time so, that all the documentation is submitted the authorities for the approval.
* Once the Teaching License is approved, forward the same to GRC immediately to process visa/ labour card.
Education Authorities
* Keep up to date within Ministry/ Authority regulations and procedures and update the MSO/ Principal/ Manager GR about changes in policy and compliance if any.
* Establish effective communication and develop relations with Education Authorities, Government ministries and offices.
* Apply for student school trips/ annual diary etc. with authorities to obtain approvals well in advance (Agreed timelines).
* Translate promptly all rules, regulations and circulars in English for the school management.
School Parent Contract
* Apply for the fee structure approval and contract approval with Education Authorities.
* Ensure the efficiency of sending information & invitations to the parents to sign the contract in conjunction with the school management.
* All the contracts to be signed within an agreed deadline.
General Responsibilities
* You will be responsible to facilitate and coordinate all secretarial and administrative functions to support
* Maintain and update records regulating & maintaining trackers to show progress.
* Prepare letters for Government authorities as and when required.
* Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
* In association with ICT support, compile and generate Ministry required student records (manual or online records).
Qualifications & Experience:
* Bachelor's degree
* A minimum of one year experience in similar position in local country.
* Excellent Arabic and English skills (written and spoken) mandatory
* Positive interpersonal and communication skills
* Problem solving approach
* Technical and computer skills required for data entry and deadline monitoring
* Knowledge and understanding of Govt. Authorities procedures
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