Collections Executive - B2B

Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United Arab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than ‎35,000 employees across more than ‎20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over ‎200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organization to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day

Overview of the role:
The position will be reporting to Finance Business Partner and responsible for
Receivables Collection, Branch Accounting and financial function of Toyota New
Units Corporate Abu Dhabi

What you will do:
Revenue collection and Fund Management
* Ensure to record AR/DP Collections against SO or Invoices.
* Daily collection reports should be uploaded in the shared drive provided by the AFSS
* All collection / PCF verification and hand over are properly signed / filed for future references
* Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
* Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
* Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.

Accounts Receivables Management (AR Management)
* Reviewing and ensuring of timely submission of Second sets.
* Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
* Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
* Reconcile credit customer accounts; provide balance confirmation report and SOA as and when required.

Invoicing & Delivery Management
* Perform financial transactions and process invoices in a timely manner.
* Ensure all relevant AFM document processes are strictly adhered as per SOP.
* Ensure Revenue/Provision in place and Assignee clause is without error
* Substantiates financial transactions by auditing documents.
* Perform record keeping of all financial operations.
* Manage Intra & Internal Sales including Government Sales.
* Authorization of all in house AFM sales & credit customers.
* Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
* Support & Guiding of Matrix managers, Sales team and Sales Admin.

Business Processes & Controls
* All business processes are conducted according to SOP and with correct levels of sign authority
* Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
* Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations
* Maintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval.

Financial Reporting & Internal Controls
* Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
* Monitor & maintain AFM administration document process is adhered at all times.
* Make sure that all upsells are recovered from customers. Check the sales order while invoicing. Review the file receiving from AFS and clear open items with in the month.
* Monitor clearance of Open POs follow up with Central Operation & Admin Team every month
* Assist business finance in preparing weekly forecast.
* To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management

Bank Guarantee Management
* Review all Bank Guarantee requests received from business before submitting for higher approval.
* Request treasury to issue new BGs upon management approval.
* Keep a record of accomplishment of all BGs issued to customer for timely cancellation.
* Follow up with respective stake holders for collecting expired BGs for cancellation.
* Provide timely update to treasury and management for the open BGs.

Required Skills to be successful:
* Bachelor's degree in finance / accounting
* Having experience in AR/Finance/Accounts minimum ‎2 years.
Knowledge in Advanced Excel, Power Point, Outlook Etc.
*
About the Team:
The role will report to Finance Business Partner and will be working in a
dynamic and busy environment wherein you will be dealing directly with
customers

What equips you for the role:
* Bachelor degree in Finance

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim
Automotive is an industry leader with presence in ‎10 countries across the
Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution,
manufacturing, leasing and aftersales, and we are firmly established as the
regional representative of some of the world 's most iconic automotive brands:
Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the
boundaries on innovation, quality standards, and value-added service across
our vast universe of customers - right from motoring enthusiasts to fleet
operators to contractors. Our mission is to become the leader in custom-made
mobility solutions by delivering nothing less than world-class omni-channel
experiences.
We channel our local expertise and global trust to deliver one of the most
comprehensive portfolios of mobility products and solutions, from passenger
cars to SUVs, electric vehicles to high-performance motorbikes, commercial
vehicles to industrial & construction equipment.
What keeps the company moving forward is a ‎9000-member strong team, with
inspiring possibilities for growth, throughout the career path. This is Al-
Futtaim Automotive and we empower talent to move forward.