Executive Assistant

Overview:
Be the single point of contact among executives, employees, clients and other
stakeholders scheduling meetings, organizing travel & accommodation, creating
reports, and managing other day-to-day workflows for members of the Executive
Management team.
Responsibilities:
* Prepare reports, memos, letters, financial statements, invoices, and other documents.
* Manage information flow in a timely and accurate manner.
* Maintain an organized filing system of paper and electronic documents.
* Format information for internal and external communication -emails, presentations & reports.
* Handle basic bookkeeping tasks.
* File and retrieve corporate records, documents, and reports.
* Research and gather data to prepare documents for review and presentation by the Executive Management, committees, or Board of Directors.
* Accurately record minutes during meetings.
* Screen and direct phone calls and distribute correspondence.
* Schedule meetings and appointments and manage travel itineraries.
* Uphold a strict level of confidentiality and discretion.
* Oversee the performance of other clerical staff.
* Act as an office manager maintaining office inventory, ordering supplies and managing a records database.
* Arrange corporate events outside of the work place, such as sports tournaments, fund-raising events and staff appreciation events.
* Prepare internal and external corporate documents for team members and industry partners.

Budgets and Plans
*
Contribute to budget planning and monitor financial performance so that the
business is aware of cost and revenue forecasts, areas of underperformance,
and opportunities for improvement

Strategy /Tactical
*
Be involved in short- and long-range growth strategies, preparing execution
plans to achieve targets.

Operational Excellence

• Monitor and apply market research, as well as industry best practices and emerging trends that can be applied to Injazat.
  
  People Development


• Provide coaching to team members and peers to drive knowledge and
  understanding of the value of collaboration.


• Track individual KPIs to ensure optimum output and delivery efficacy
  
  Continuous Improvement


• Motivate one 's team and identify opportunities to take part in change initiatives, programs & projects that reflect international best practices and changes in the competitive environment.
  
  Policies, Processes & Procedures


• Recommend improvements and contribute to the implementation of procedures & controls so that all relevant procedural requirements are fulfilled while delivering the highest quality of service to customers.
  
  MIS & Reports


• Prepare MIS statements and reports to meet the department's and Injazat's requirements, policies and standards.
  
  Related Assignments


• Perform other related duties or assignments as directed ****
  Qualifications:


• Bachelor's degree, high-school diploma or equivalent


• Advanced Microsoft Office skills
  
  Minimum Experience:


• At least ‎2 years of experience in a similar capacity in an international company reporting directly to senior management


• Ability to quickly pick up firm-specific programs and software
  
  Job-Specific Skills:


• Strong project management and problem-solving skills


• Impeccable multi-tasking and organizing proficiency


• Quick thinking to make decisions under pressure


• Commendable interpersonal skills


• Excellent communication skills, both written and verbal