This position coordinates within the department by providing administrative
assistance in the areas of Maximo, Oracle, Kronos, Trainings, HR related
Activities, appointment scheduling and correspondence to ensure that
department operations are maintained in an effective, up to date and accurate
manner. As well as maintaining confidentiality in all aspects of management,
colleagues, and company information. This position will be responsible for
ensuring the smooth and efficient operation of the Miral Experiences Technical
Services Department in relation to the Company Core Process; thus, directly
impacting the delivery of guest and colleague experience.
Job Scope:
* Handling incoming calls, correspondence & communication support.
* Organizing meetings, briefings and department internal events including invitations, room bookings.
* Noting & distribution of minutes of meeting.
* Creating and assisting on IT requisitions for maintenance departments.
* Uploading and editing documents on document center.
* Assist with guest hotel bookings.
* Managing stationary stock, handling stationary requisitions and support pantry supplies if required.
* Coordination with HR on colleague related matters and extending support on maintenance recruitments.
* Oversee and manage maintenance related trackers to ensure all the information is available.
* Support general work permit processing and aid with contractor pass.
* Filing and updating the required documents.
* Processing various departmental forms including leave requests and business travel authorizations.
* Raising PRs in Oracle, printing of PO's.
* Raising of service & consumables PR's, invoice posting/receiving & submitting to finance.
* Support petty cash & expense reimbursement processing.
* Maintaining finance submission register for invoices.
* Support for training nominations (internal and external) - scheduling on LMS.
* Tracking, consolidation, GTR update, filing and coordination of training trackers.
* Department induction - scheduling and coordination with T&D and HR.
* Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters).
* Overseeing and supporting Kronos related activities, maintaining related trackers and reports.
* Reviewing all exceptions and discrepancies on Kronos.
* Adding new colleagues (People & Labor Application).
Ideal candidate should have:
* Education to a degree level in business administration or equivalent.
* At least 3 years of hands-on experience in Administrative Support role.
* Proficient in Microsoft Office Suite.
* Knowledge of operating standard office equipment.
* Excellent communication skills a€" written and verbal.
* Good English skills a€" written and verbal.
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