RECEPTIONIST | ADMIN COORDINATOR
ADMIN COORDINATOR
* Location: Dubai, United Arab Emirates
* Job Type: Full-Time
* Salary: unspecified
* Job Description:
* QUALIFICATION : MASTERS / BACHELORS IN HUMAN RESOURCES OR RELATED
EXPERIENCE : MINIMUM 5 YEARS EXPERIENCE IN UAE / GCC WITH ORGANIZATIONS HAVING
MORE THAN 200 EMPLOYEES (PREFERABLY CONSTRUCTION / FACILITIES MAINTENANCE)
DESIRED PROFILE : CANDIDATES WITH EXPERIENCE IN CONSTRUCTION OR FACILITIES
MAINTENANCE COMPANIES WITH GOOD COMMAND OVER ENGLISH (SPEAKING AND WRITING),
ARABIC IS A DEFINITE PLUS. PROVEN TRACK RECORD WITH HANDS ON EXPERIENCE IN
HANDLING LARGE WORKFORCE. MULTITASKING AND ABLE TO MEET DEADLINES.
PREFERENCE WILL BE GIVEN TO CANDIDATES WHO CAN JOIN IMMEDIATELY.
RESPONSIBLE FOR PERFORMING ADMINISTRATIVE, CLERICAL AND SALES SUPPORT DUTIES
AS WELL AS PROVIDING SUPPORT TO THE ORGANIZATION BY ASSISTING IN DAILY OFFICE
NEEDS.
PROFESSIONALLY ANSWERING AND DIRECTING PHONE CALLS.
PERFORMING CLERICAL FUNCTIONS SUCH AS:
PREPARING AND DISTRIBUTING EMAILS, MEETING AGENDAS, MEETING MINUTES,
CORRESPONDENCE, MEMORANDUMS, LETTERS, FAXES AND FORMS.
ORGANIZING AND SCHEDULING APPOINTMENTS BOTH INTERNALLY AND EXTERNALLY.
RECEIVING VISITORS AND HANDLING THEIR QUERIES
ARRANGING CONFERENCE CALLS FOR DIRECTORS AND MANAGERS
MAKING BUSINESS TRAVEL ARRANGEMENTS FOR DIRECTORS, MANAGERS AND INTERNATIONAL
EMPLOYEES.
SCHEDULING EXTERNAL BUSINESS MEETINGS FOR DIRECTORS AND MANAGERS.
RESPONSIBLE FOR EMPLOYEE LEAVES' UPDATES.
SUPPORTING THE HR DEPARTMENT IN MAINTAINING STAFF FILES, MONITORING OF STAFF
VISAS, SCHEDULING MEDICAL FOR EMPLOYEES.
SUPPORTING THE PRO IN PREPARING THE REQUIRED DOCUMENTS FOR NEW APPLICATIONS
AND RENEWALS AS WELL AS OTHER GOVERNMENT/ LABOR RELATED WORKS.
ASSISTING THE FINANCE DEPARTMENT WHEN REQUIRED FOR SPECIFIC BILL PAYMENTS
PREPARATION OF ADMINISTRATIVE REPORTS
UPDATING OFFICE POLICIES AND COMMUNICATION BOARD AS NEEDED.
MANAGING COMPANY CARS (BOOKING FOR SERVICE, PROCESSING QUOTES FOR APPROVAL,
MONITORING THE LICENSE AND INSURANCE VALIDITY, PENALTIES & SALIK)
ASSISTING EMPLOYEES TO RESOLVE THEIR QUERIES/CONCERNS THAT RELATED TO THE
ADMIN ROLE.
CONSTANTLY CHECKING IF THERE'S A REQUIREMENT FOR RESOURCES FOR EMPLOYEES
(BUSINESS CARDS, STATIONARY, ETC.)
MAINTAINING AND ORDERING OFFICE SUPPLIES THROUGH THE PROCUREMENT & LOGISTICS
DEPARTMENT.
PREPARING MEETING AGENDAS, RECORDS, DISTRIBUTING MEETING MINUTES AND
MAINTAINING DOCUMENTED INFORMATION FOR FUTURE REFERENCE.
COLLATING EMPLOYEE ATTENDANCE DATA AND UPDATING THE SYSTEM.
LIAISING WITH OFFICE DRIVERS TO ARRANGE THE WORK EITHER DIRECTLY OR THROUGH
THE PROCUREMENT AND LOGISTICS DEPARTMENT.
CONTRIBUTING TO TEAM EFFORT AS REQUIRED BY THE LINE MANAGER.
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