Full-time
Sub Division: Group ESG
Division: Group Risk Management
Join the UAE 's largest bank and one of the world's largest and safest
financial institutions. Our focus is to create value for our employees,
customers, shareholders and communities to grow through differentiation,
agility and innovation. We are looking for top talent and your success is our
success. Accelerate your growth as you help us reach our goals and advance
your career. Be ready to make your mark a top company, in an exciting and
dynamic industry.
Provide end to end secretarial and administrative support to the Group ESG and
Corporate Governance team in order to facilitate effective and smooth
operations whilst maintaining confidentiality at all times and in accordance
with organizational policies and procedures
* Ensure smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities. Provide secretarial and administrative support to the Head of Group ESG and Corporate Governance.
* Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
* Provide administrative and practical support to relevant management committees related to arranging meetings, materials, sign-offs, follow ups
* Arrange meetings called by the Head of Group ESG and Corporate Governance. Draft the topics of the agenda and prepare minutes of meetings as required.
* Provide efficient personal assistance and correspondence support to Head of Group ESG and Corporate Governance, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
* Act as first point of contact for both internal and external parties who wish to contact or meet the Head of Group ESG and Corporate Governance and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the SVP.
* Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
* Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
* Make routine telephone calls to follow up actions on behalf of the Head of Group ESG and Corporate Governance as instructed and as per procedures.
* Assist the Head of Group ESG and Corporate Governance and teams in preparation of ESG or Corporate Governance activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
§ Review, develop and improve on establish work flow processes and systems
related to office administration to enable smooth running of the office in
compliance with corporate guidelines.
Perform other similar or related duties as required or assigned by the Line
Manager.
Minimum Qualifications:
* Bachelor 's degree
Minimum Experience:
* 4-6+ years of experience
Knowledge, Skills, and Attributes:
* Ideally knowledgeable in agile and scrum methodology
* Excellent communication skills
* Experience in office management and handling of admin tasks
* Experience in researching and knowledge acquisition (documents, presentations, spreadsheets
* Good at taking initiatives and working independently
* Below 30 years old * 3-4 years minimum experience in similar posts. * Good knowledge of Quality Management System (ISO) * Experience on Pre-qualification and registration with the ADNOC Group of Companies. * Computer literacy skills and capacity to learn. * Time management a…
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