Administrative Coordinator - Athletics (Fixed-Term for 3 Years)

Position Summary:
UAE Nationals are encouraged to apply
New York University Abu Dhabi (NYUAD) seeks to appoint a Administrative
Coordinator, reporting to the Director of Athletics.

The Administrative Coordinator responsibilities will reach across all aspects
of the Department of Athletics, ensuring adherence to all department and
university policies, procedures and promoting and enhancing the administration
of the department through positive collaboration with key constituents.

The Coordinator will support the department in a variety of capacities,
including but not limited to supporting the scheduling and calendar management
processes, data collection and analysis, budgetary tracking and vendor
payments, coordinating student employment opportunities, stakeholder
communications, logistics coordination, resource development, communication
with campus service providers, compliance with regulatory and university
business processes and other operational deliverables key to the departments
functions.

On occasion the coordinator will be required to support the functions of the
broader Student Affairs division also. The position may require evening and
weekends commitments during the academic year.

The duties of this role may at times involve being exposed to data that may be
sensitive in nature and require confidentiality.

Key Responsibilities:
* Data analysis and reporting; Using new and existing data sources, conduct data analysis in order to create comprehensive reports and presentations demonstrating the areas significant impact which can also be used to guide future work, generate opportunity for future collaborations and can be shared with stakeholders. The post holder will also support the collation of student and community feedback
* Scheduling and Operational functions; Support the development of the departments programming and event schedules, manage the departments calendar, schedule training dates, organize meetings and support the departments operational software management
* Administrative duties; Include but not limited to, coordinating student employment opportunities across all athletics functional areas, supporting the departments booking and reservation system and other utilized software functionality, general communications with university departments and stakeholder groups, organizing travel logistics, coordinating focus groups, supporting training development and delivery and providing general administrative support that ensures efficient operations, maintains records and materials accurately according to relevant policies and processes
* Finance; support day to day budget tracking, vendor management and payment
* Promotion and communication; The position will support the flow of information across the department, university and other stakeholders through business communications and other materials such as infographics and presentations
* The Coordinator will also serve as an active contributor to University and Student Affairs
* Division-wide programs, including admissions events, new student orientation, student leadership training, athletic instructor and coaching programs, and more. This role may require regular evening and/or weekend activities throughout the academic year
Qualifications:
Required Education:
* Bachelor 's Degree
* Sports/ Fitness/ Health/ Mindfulness certifications
Preferred Education:
* Bachelor's Degree in Athletic Administration or Sports Management
* Certification in Office Administration or Project Management
* Sports and/ or fitness and health certifications
Required Experience:
* Strong written and oral communication skills
* Ability to prioritize and to handle multiple projects on tight deadlines
* Minimum of ‎2 years' experience in a comparable position
* Proficiency in operating all systems on Google and Microsoft
* Advanced data management skills; ability to use and adapt spreadsheet software for accounting and reporting purposes
* Professional maturity and judgment, including exceptional discretion and a capacity for resourceful initiative in a team context
* Ability to work nights and weekends over the academic year
* Excellent presentation, written, and oral communication skills
* Good judgment, discretion, independence, and initiative
* A capacity to work collegially and collaboratively with diverse stakeholders
* An ability to prioritize and handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
Preferred Experience:
* Experience in university athletics administration
* Possess a high level of motivation
* Ability to work well in a team and in an unsupervised environment
Additional Information:
The University is an equal opportunity employer committed to equity, diversity
and social inclusion.

About NYUAD & Student Affairs
New York University Abu Dhabi (NYUAD) is a central part of NYUAD's global
network, marked by a uniquely international student population (‎100+
nationalities); a rigorous, liberal arts and science academic program; and a
location at the crossroads of the Arab world. We are a highly diverse
community that shapes and examines issues of common humanity through
multicultural perspectives; recognizes that the breadth of an education here
extends far beyond the classroom and the campus; sees students themselves as
educators; and recognizes that true engagement with the breadth of our
diversity requires curiosity, humility, and engagement with contrasting views
and values.

NYUAD's Division of Student Affairs focuses on the out-of-classroom student
experience, cultivating belonging, catalyzing development, and fostering
engagement for a campus community of ‎1800+ students. The division brings
together multiple functional areas - including cultural engagement, spiritual
life, student engagement, community outreach, career development, athletics,
residential education, health, wellness and more - to provide students with
the structure, resources, and support to maximize their educational experience
and reach their full potential.

Student Affairs Leader Profile
We look for inclusive leaders that nurture collaboration and pursue diversity
in people, thought and perspective. They model candor, transparency,
vulnerability, and good judgment. They are willing to receive feedback, accept
ambiguity, take risks, acknowledge mistakes, and engage in conflict
constructively. We want culture setters and strategic thinkers, who actively
seek to align processes and programs with our values and institutional
context. We seek those who are able to empower, inspire and motivate others to
do and to be their best. Cultural humility undergirds our work, so our leaders
need to be able to engage in the process of self-reflection and self-critique
to both learn about others and to examine their own beliefs and cultural
identities.

About the Department of Athletics
NYU Abu Dhabi 's Department of Athletics, positively impacts student wellbeing
through the delivery of intercollegiate sports, recreational and intramural
sporting and fitness opportunities along with a holistic Physical & Health
Education program. These programs are also community developing and thrive
through building relationships that foster a lifelong commitment to physical
and intellectual well-being. By providing innovative programming that
encourages collaboration, enhances the educational experience, creates overall
balance and develops character in the pursuit of excellence, the Department
promotes and complements the University's liberal arts mission.