Manager of Administration - Al Mawrid (Fixed Term for 3 Years)

Position Summary:
UAE Nationals are encouraged to apply.

New York Unversity Abu Dhabi (NYUAD) seeks to appoint a Manager of
Administration, reporting to the Director, al Mawrid Arab Center for the Study
of Art.

The Manager of Administration will take a lead role in planning and
administrative management of the Center 's operations and will be the Center's
primary administrative contact, and will manage, track the collection
processing schedules, responsible for the overseeing the implementation of the
Center's research plan, archival cataloging per schedule and the Center's
Policies and Procedures.

The post holder will serve as an information conduit for the Center and
respond to inquiries displaying knowledge of the Center's activities, as well
as the university policies and procedures. Responsible for communication with
the advisory board, external engagement, and internal communication with legal
counsel, and relevant stakeholder.

This position reports to the Center's Principal Investigator and to the
Center's Investigator, assists the two Co-PIs, the archive team, and the
Center's researchers.

Key Responsibilities:
* Provides administrative support for the Center's scholarly and outreach activities (conferences, colloquia, Lectures), fellowships, liaising with guests and stakeholders
* Manages the administration of the Center's grant awards including all organizational operations
* Provides backup support for website and communications
* Ensure that collection processing proceeds according to the Center's Policy and Procedures
* Maintain tracking forms in order to coordinate incoming collections and assist the PI in generating custodial agreements per legal counsel
* Serve as point person for daily operations in close coordination with the team
* Manages the Center's financial operations including budget tracking and reporting
* Communicates with external service providers, ensuring the satisfactory completion of deliverables and timelines as per respective agreements
* Ensure that external engagement professional services comply with their respective agreements
* Reviews the accuracy of invoices against deliverables
* Assist the PI in developing and updating the Center's Policy and Procedure Manual, manage any additions submitted for collection management
* Prepare the Annual Report, responsible for aligning the Center's activities with the planned deliverables in the Center proposal
Qualifications:
Required Education :

• 
  

  Bachelors Degree
  
  Required Experience:

  
  


• 
  

  ‎5-‎8 years of experience working with professional senior leadership

  
  


• Experience within an academic institution, working with faculty, student assistants, internal and external stakeholders


• 
  

  Knowledge of research management according to post-grant guidelines
  
  Preferred Experience :

  
  


• 
  

  Ability to professionally engage at all levels of the University and ensure effective outcomeS

  
  


• Strong interpersonal, organization, and communication skills


• Strong project management skills


• Must be committed to financial integrity and confidentiality


• An ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
  Additional Information:
  NYU Abu Dhabi is a degree-granting research university with a fully integrated
  liberal arts and science undergraduate program in the Arts, Sciences, Social
  Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU
  Shanghai, form the backbone of NYU's global network university, an
  interconnected network of portal campuses and academic centers across six
  continents that enable seamless international mobility of students and faculty
  in their pursuit of academic and scholarly activity. This global university
  represents a transformative shift in higher education, one in which the
  intellectual and creative endeavors of academia are shaped and examined
  through an international and multicultural perspective. As a major
  intellectual hub at the crossroads of the Arab world, NYUAD serves as a center
  for scholarly thought, advanced research, knowledge creation, and sharing,
  through its academic, research, and creative activities.