Document Control Specialist, Ras-Al-Khair

Requisition ID: ‎265005
* Relocation Authorized: None
* Telework Type: Full-Time Office/Project
* Work Location: Ras Al Khair
Position Summary

Jubail is one of Bechtel 's most remarkable achievements--a city built from
the sand up, requiring vast resources and logistical planning on an
unprecedented scale. It the biggest civil engineering project in modern times
--and it's getting bigger. Bechtel has managed the Jubail project, located in
the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel
serves as the Management Services Contractor (MSC), or "owner's
representative" for our client, the Royal Commission (RC). We are the
Engineering, Procurement, and Construction (EPC) managers, managing design
submissions from local AE firms, and overseeing the actual construction work
being performed by local contractors and sub-contractors in Jubail and Ras-Al-
Khair Industrial Cities. In June ‎2021, Bechtel's contract with the Royal
Commission was renewed for another ‎5 years with work focusing on building new
residential communities, iconic buildings/ bridges, major site preparation,
commercial buildings, mosques, schools, hospitals, sports facilities, clinics,
universities, utility services and infrastructure (electrical sub-stations,
lift stations), roads and highways, port & pipeline expansions, and more.

Work Location: Ras-Al-Khair*
The work location for this position is in Ras-Al-Khair which is located
about ‎90 KMS north of Jubail Industrial City. You will be required to commute
Jubail - Ras-Al-Khair - Jubail daily using the available transportation
facility /shuttle bus service.


Major Responsibilities:
The candidate should be prepared to travel to various construction sites
in Ras Alkhair to perform work related tasks.
* Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
* Performs QA/QC metadata after each document to make sure it is error-free, assign the transmittal packages to the correct Engineer Leads based on the distribution matrix for comments and review.
* Administered and improved Document Control processes that incorporate the use of Compliant Eversuite/Oracle Unifier document management system as well as a complex paper-based workflow, filing, and archiving process.
* Liaise between the Project team, Design team, construction contractors and other external parties on document management issues
* Carry out day to day and final audits of Initial Acceptance As Built and Final Acceptance As Built in compliance to client's standards.
* Maintained metrics to track all submittals and timelines, etc.
* Send out notifications of outgoing transmittals received and sent out to Project Management based on the distribution matrix.
* Ensure proper document classification, revision control, document status, deliverable dates and volume of documents received and sent.
* Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
* Assist the Document Management Team & Lead to deliver Document Management Support on the Project this includes all Document Management Activities required to all operations.
* Circulate documents for Review according to review process in a timely manner.
* Complete each task - process, transmit, and attach electronic files do hard copy filing.
* Assist in completing requests, searches queries as requested by project personnel.
* Assist in providing guidance training to more junior team members.
* Assist in preparing issuing project status/progress reports.
* Assist in project close-out handover/archiving activities.
* Making sure that departments are following the correct procedures in the document flow process in accordance to the Policies and Procedures.
* Perform any other tasks assigned by the department manager.

Skills and Qualifications:

Essential Technical:
* Bachelor / Diploma holder or equivalent in Computer Science, Business, Office Management or any other related disciplines.
* ‎0-‎2 years experience in Document Control, Archiving or Office Management.
* Intermediate level experience in Microsoft Suite: Word, Access, Excel.
* Intermediate level knowledge in Adobe Professional.
* Proficient typing and editing skills.

Essential Behavioral:
* Team player
* Good verbal & written communication skills (English).
* Proactive & can take Initiatives.
* Able to work on his/her own.
* Must be flexible working in multiple locations.

Preferred Technical:
* Experience using Document Controls EDMS systems (for example, Aconex, Unifier)
* Intermediate knowledge in Document Control Processes.
* Intermediate knowledge in ISO ‎9001 & Implementation at work.
* Intermediate knowledge in QA & QC while handling documents.
* Intermediate knowledge in Archiving documents (Soft & Hard Copy).
* Intermediate knowledge in Retrieving documents (Soft & Hard Copy).
* Intermediate knowledge Preparing KPI reports.
* Performed QA/QC checks of the information entered in DC database and audits of files.
* Knowledge of Redline markup drawings & as-built drawings.
* Knowledge of Geographic Information Systems (GIS) & Building Information Modeling (BIM).

Preferred Behavioral* :
* Intermediate Experience working in a Team with different Backgrounds i.e., nationalities, cultures etc.
* Attention to detail in subject matter.
* Willingness to cover change and to drive improvements within the business.
* Ambitious, agile and committed to teamwork and excellence.

Addendum:
Grade ‎21 - Fresh Graduate.
Grade ‎22 - Minimum ‎2 years experience in Document Control.
Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction,
and project management companies. Together with our customers, we deliver
landmark projects that foster long-term progress and economic growth. Since
‎1898, we 've completed more than ‎25,000 extraordinary projects across ‎160
countries on all seven continents. We operate through four global businesses:
Infrastructure; Nuclear, Security & Environmental; Energy; and Mining &
Metals. Our company and our culture are built on more than a century of
leadership and a relentless adherence to our values, the core of which are
safety, quality, ethics, and integrity. These values are what we believe, what
we expect, what we deliver, and what we live.
www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity and expression, age, national origin,
disability, citizenship status (except as authorized by law), protected
veteran status, genetic information, and any other characteristic protected by
federal, state or local law.
In accordance with the laws of Saudi Arabia, Bechtel has adopted mandatory
COVID-‎19 safety protocols for all work locations in the country. These
requirements may include vaccination and testing. Any and all offers of
employment with Bechtel in Saudi Arabia are expressly conditioned upon the
applicant 's willingness and ability to comply with all COVID-‎19 related
safety laws and Bechtel protocols in place at the time of a candidate's start
date. A candidate's failure or refusal to comply with such laws and protocols
renders an issued offer null and void.
This requirement cannot be waived by a recruiter, manager, or supervisor.
Your submission of an application for employment with Bechtel in Saudi Arabia
constitutes your understanding and acknowledgment of this express condition.