Position Summary:

The Executive Assistant (EA) primary role is to support the SMD leadership
group and/or senior team members, as listed below, and to assist the Corporate
Services team in the smooth running of the office.

Scope and Responsibilities:
* PA/Secretarial support to the Senior Managing Director(s)
* Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc...) through the application and the local travel agent
* Ensure all necessary arrangements are completed for meetings, whether internal or with external clients
* Extensive diary management
* Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense
* Input hours (billable and nonbillable) in time recording application (hours must be logged by end of the month)
* Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates
* Maintain visa and immigration documents for SMDs, spouses, and children (if applicable)
* Assist with office related matters, functions
* Use of internal platforms and programs and become an SME on each (Salesforce, Chrome River, Carpe Diem)
* Upload medical claim forms in the respective SMD's profile for reimbursement.

• Assist with office-related matters, overall administrative assistance, including PA cover

Experience and Skills:
* Minimum three years PA experience
* Previous experience in a professional services environment, preferably telecommunications or financial services; ideally with a multi-national company with international exposure
* Microsoft office application knowledge (Word, Excel, PowerPoint)
* Relevant university degree, preferably Business Administration (BS or similar)
* Excellent professional written and verbal communication in English
* Ability to interact with other members of the business as well as external parties
* Must be able to multi-task effectively
* Ability to cope with aggressive deadlines and work under pressure
* Understand and manage multiple time zones

Personal Attributes:

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  Highly organised and meticulous

  
  


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  Flexible to accommodate urgent out of hours requests

  
  


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  Proactive, dedicated to meeting deadlines and able to manage stress

  
  


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  Resourceful and willing to actively develop knowledge of the business

  
  


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  Smart appearance, well-presented and professional

  
  


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  Possesses a mature demeanor and positive attitude, as well as discretion and sensitivity when dealing with the SMDs

  
  


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  Possesses cultural awareness and sensitivity

  
  


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  Willingness to commit to and align with company culture and values

  
  

LI-SS1

Additional Information
* Employee Status: Regular
* Payroll Expense Type: Infrastructure (Non-billable)
* Citizenship Status Accepted: Not Applicable
* Job Family/Level: Administrative Operations Level ‎2

Compensation